Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of South Wales
Procurement , University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Contact person: Tina Struebig
Telephone: +44 1443482383
E-mail: procurement@southwales.ac.uk
Fax: +44 1443482384
NUTS: UKL
Internet address(es)
Main address: https://www.southwales.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
I.1) Name and addresses
Royal Welsh College of Music and Drama
Castle Grounds, Cathay's Park
Cardiff
CF10 3ER
UK
Telephone: +44 2920391381
E-mail: gareth.tottle@rwcmd.ac.uk
NUTS: UKL22
Internet address(es)
Main address: www.rwcmd.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1108
I.1) Name and addresses
Merthyr Tydfil College
Merthyr Tydfil College, University of Glamorgan, Ynysfach
Merthyr Tydfil
CF48 1AR
UK
Telephone: +44 1685726000
E-mail: tina.struebig@southwales.ac.uk
NUTS: UKL15
Internet address(es)
Main address: www.merthyr.ac.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1033
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of energy broker services
Reference number: 1668
II.1.2) Main CPV code
71314200
II.1.3) Type of contract
Services
II.1.4) Short description
The University of South Wales Group is seeking to appoint an Energy Broker to recommend and manage an appropriate Procurement strategy and set up appropriate contracts for the supply of gas and electricity.
Additional bureau services, such as support with change of tenancy, tendering of MOP contracts and bill validation may be required for the University of South Wales, but will exclude the Royal Welsh College of Music & Drama and The College Merthyr Tydfil at this time.
II.1.5) Estimated total value
Value excluding VAT:
190 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71314200
71314300
71314000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Cardiff and the Valleys
II.2.4) Description of the procurement
The University of South Wales Group is seeking to appoint an Energy Broker to recommend and manage an appropriate Procurement strategy and set up appropriate contracts for the supply of gas and electricity.
Additional bureau services, such as support with change of tenancy, tendering of MOP contracts and bill validation may be required for the University of South Wales, but will exclude the Royal Welsh College of Music & Drama and The College Merthyr Tydfil at this time.
The first stage has a pre Qualification Questionnaire - PQQ. In order to proceed to the ITT you must be successful in being shortlisted from the PQQ stage. See the PQQ document attached to this notice for our requirements for this stage.
II.2.5) Award criteria
Criteria below:
Quality criterion: Energy Procurement Strategy
/ Weighting: 25
Quality criterion: Energy Trading
/ Weighting: 15
Quality criterion: Transparency & Cost
/ Weighting: 15
Quality criterion: Reporting & Operational Requirments
/ Weighting: 10
Quality criterion: Future opportunities
/ Weighting: 5
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24 months extension subject to agreement by both parties
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
At PQQ stage an overall minimum quality threshold is set at 70%. Submissions scoring 69% or less are to be dismissed.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The quality criteria detailed are for the ITT and have further sub criteria within the main subjects which make up to total weighting for that subject. These are detailed fully in the ITT document.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Interested parties are initially required to complete and submit a Pre-Qualification Questionnaire (PQQ) Document which is supplied as the
first stage of the selection process. The information requested in the PQQ provides information on the technical capability, contractor
suitability and experience and the resource and capacity of organisations interested in bidding.
See PQQ requirements document
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract performance monitoring will be a feature of this contract.The performance of the Broker will be monitored at monthly intervals during the Business Review Meetings. Key Performance Indicators (KPIs) will be set and agreed between the University of South Wales Group and the Broker at pre-contract meeting.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/08/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
31/08/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Procedure
Please note this is a competitive procedure with negotiation which has two stages. The first stage is a Pre Qualification Questionnaire - PQQ and those who are successfully shortlisted on the criteria set out in the PQQ will be invited to the second stage Invitation to Tender - ITT. The Negotiation stage then takes place after bidders have submitted their tender returns and they have been evaluated in line with the criteria set out in the ITT.
The University of South Wales Group may award the contract on the basis of the initial tenders without negotiation. This we have indicated, in the contract notice and in the invitation to confirm interest - PQQ, that we reserve the possibility of doing so.
Supplier Engagement Meeting
As part of engaging with prospective brokers, the USW Group is looking to hold Supplier Engagement meetings in order to introduce the Group to you. The dates scheduled are 3rd, 4th & 5th August and shall be by appointment only and conducted using Microsoft Teams. You are invited to submit any questions you have, in advance of the meetings, via the Sell2Wales Q & A function of this notice. These need to be submitted by midday, Tuesday 28th July 2020. These questions will be answered in your individual meetings and once all meetings are concluded they will be shared via an additional document to this notice for transparency.
Once you have submitted your questions for the Supplier Engagement Meeting we will be in contact to arrange your appointment.
NOTE: please submit your questions for the Supplier Engagement Meetings in one posting to the Q & A function. This will make the appointment process easier to administer.
Community Benefits
The Group is committed to delivering Community Benefits through its sourcing activity. Community Benefits are a Core requirement of the contract and will be evaluated as part of the quality assessment questions provided in the PQQ. Upon award, the successful Bidder will be expected to work with the Group to maximise the Community Benefits delivered through this contract.
Submissions
Your tender submission must be uploaded to the Sell2Wales portal Postbox. Your submission must be received by the closing time and date of midday, 21st August 2020. You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at the deadline time and no further submissions will be accepted. Tender submissions outside of this method will not be considered.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=102331.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits
The Group is committed to delivering Community Benefits through its sourcing activity. Community Benefits are a Core requirement of the contract and will be evaluated as part of the quality assessment questions provided in the PQQ. Upon award, the successful Bidder will be expected to work with the Group to maximise the Community Benefits delivered through this contract.
(WA Ref:102331)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/07/2020