Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Contact person: Lisa Evans
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Supply of Pot Hole Repair Material
Reference number: CCS/20/095
II.1.2) Main CPV code
44113700
II.1.3) Type of contract
Supplies
II.1.4) Short description
The City and County of Swansea operate a 48 hour pot hole repair project. This requires a proprietary product to be used out of hours in all conditions. The Council recognise the advantage of a one stop fix and all repairs permanent first visit.
This contract is for the supply of a Pot hole repair material for use on the Highway and other public areas in Swansea. The material must be suitable for repair of pot holes, without cut out or compaction and for use in all weather. The manufacturer must be prepared to recommend their use in these circumstances. HAPAS approval for use on the highway is preferred but not essential. Products will be considered outside of their certification. Products that require cutting out, compaction or a dry surface will not be considered. Material must be available in 25Kg bags/tubs in 6mm aggregate. Additional availability in bulk bags would be an advantage.
To be delivered to the Highways Deport in Players Industrial Estate Clydach Swansea.
II.1.5) Estimated total value
Value excluding VAT:
.01
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44113700
44113800
44113900
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
The City and County of Swansea operate a 48 hour pot hole repair project. This requires a proprietary product to be used out of hours in all conditions. The Council recognise the advantage of a one stop fix and all repairs permanent first visit.
This contract is for the supply of a Pot hole repair material for use on the Highway and other public areas in Swansea. The material must be suitable for repair of pot holes, without cut out or compaction and for use in all weather. The manufacturer must be prepared to recommend their use in these circumstances. HAPAS approval for use on the highway is preferred but not essential. Products will be considered outside of their certification. Products that require cutting out, compaction or a dry surface will not be considered. Material must be available in 25Kg bags/tubs in 6mm aggregate. Additional availability in bulk bags would be an advantage.
To be delivered to the Highways Deport in Players Industrial Estate Clydach Swansea.
II.2.5) Award criteria
Criteria below:
Quality criterion: Lowest Price
/ Weighting: 90
Quality criterion: Highest Method Statement Scores
/ Weighting: 10
Price
/ Weighting:
10
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
1st September 2020 – 31st August 2021
(with an option to extend for up to 3 years)
Dates could be subject to change
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/08/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 48 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/08/2020
Local time: 12:00
Information about authorised persons and opening procedure:
Lisa Evans Procurement Officer will be opening the tender
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The Council will always need to repair holes in the roads until a product can be found which will not decompose on road surfaces and cause pot holes to form.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=102929
(WA Ref:102929)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
VI.4.4) Service from which information about the review procedure may be obtained
Procurement Department,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: https://www.swansea.gov.uk/procurement
VI.5) Date of dispatch of this notice
24/07/2020