Skip to main content

We've saved some files called cookies on your device. These cookies are:

  • essential for the site to work
  • to help improve our website by collecting and reporting information on how you use it

We would also like to save some cookies to help tailor communications.

BETA
You're viewing an updated version of this service - your feedback will help us to improve it.
Give Feedback
Cymraeg

UK4

Provision of a Disclosure & Barring Service for Flintshire County Council

  • First published: 17 July 2025
  • Last modified: 17 July 2025

    This file may not be fully accessible.

  •  

Information icon
You are viewing an expired notice.

Contents

Summary

OCID:
ocds-h6vhtk-056187
Published by:
Flintshire County Council
Authority ID:
AA0419
Publication date:
17 July 2025
Deadline date:
12 August 2025
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Flintshire County Council (FCC / The Authority) is looking to procure a contract with an approved e-Broker supplier which is a Registered Body for the Disclosure and Barring Service (DBS) to provide DBS checks to support safeguarding and recruitment process. The Authority currently undertakes 1500-2000 DBS Checks per annum, this is based on previous figures and is not minimum or guaranteed. All requirements of this procurement exercise can be found within Proactis Source to Contract the reference is GSC1001365REQ

Full notice text

Scope

Procurement reference

GSC1001365REQ

Procurement description

Flintshire County Council (FCC / The Authority) is looking to procure a contract with an approved e-Broker supplier which is a Registered Body for the Disclosure and Barring Service (DBS) to provide DBS checks to support safeguarding and recruitment process. The Authority currently undertakes 1500-2000 DBS Checks per annum, this is based on previous figures and is not minimum or guaranteed. All requirements of this procurement exercise can be found within Proactis Source to Contract the reference is GSC1001365REQ

Main category

Services

Delivery regions

  • UKL23 - Flintshire and Wrexham

Total value (estimated, excluding VAT)

1 GBP to 1GBP

Contract dates (estimated)

18 October 2025, 00:00AM to 17 October 2030, 23:59PM

Extension end date (if all the extensions are used): 17 October 2033

Contracting authority

Flintshire County Council

Identification register:

  • GB-PPON

Address 1: Ty Dewi Sant

Town/City: Flintshire

Postcode: CH5 3FF

Country: United Kingdom

Website: https://www.flintshire.gov.uk

Public Procurement Organisation Number: PNJC-2356-PCDV

Contact name: Lisa Rainford

Email: procurement@denbighshire.gov.uk

Telephone: 01824 712194

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 75000000 - Administration, defence and social security services
  • 79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Delivery regions

  • UKL23 - Flintshire and Wrexham

Lot value (estimated)

1 GBP Excluding VAT

1 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

18 October 2025, 00:00AM

Contract end date (estimated)

17 October 2030, 23:59PM

Extension end date (estimated)

17 October 2033, 23:59PM

Can the contract be extended?

Yes

Description of extensions

5 year contract with the option to extend on an annual basis for an additional 3 years. (5+1+1+1)

Participation

Conditions

Economic

Conditions of participation

Details can be found within the procurement documentation on Proactis Source to Contract.

Conditions

Economic

Conditions of participation

Details can be found within the procurement documentation on Proactis Source to Contract.

Award criteria

Type: price

Name

Price

Weighting: 60.00

Weighting type: percentageExact

Type: quality

Name

Meeting DBS Service and Solution Specification Requirements

Weighting: 20.00

Weighting type: percentageExact

Type: quality

Name

Implementation Plan

Weighting: 6.00

Weighting type: percentageExact

Type: quality

Name

Customer Service, Contract / Account Management & Continuity of Service Provision

Weighting: 4.00

Weighting type: percentageExact

Type: quality

Name

DBS & DfE Requirements

Weighting: 4.00

Weighting type: percentageExact

Type: quality

Name

Technical Support & Customer Helpdesk

Weighting: 4.00

Weighting type: percentageExact

Type: quality

Name

Effectiveness of Transferring DBS Forms

Weighting: 2.00

Weighting type: percentageExact

Submission

Tender submission deadline

12 August 2025, 12:00PM

Enquiry deadline

05 August 2025, 00:00AM

Date of award of contract

08 September 2025, 23:59PM

Submission address and any special instructions

https://supplierlive.proactisp2p.com/Account/Login

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

15 June 2030, 23:59PM

Languages that may be used for submission

  • English
  • Welsh

Coding

Commodity categories

ID Title Parent category
75000000 Administration, defence and social security services Defence and security
79000000 Business services: law, marketing, consulting, recruitment, printing and security Other Services

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
17 July 2025
Deadline date:
12 August 2025 12:00
Notice type:
UK4
Version:
1
Authority name:
Flintshire County Council
Publication date:
02 October 2025
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
Flintshire County Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
Follow Sell2Wales
Email icon
Sell2Wales Helpline
0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.

Give feedback about this page
All content is available under the Open Government License, except where otherwise stated.