Description of the contract
Tender Specification: Supply of 17-Seat Fully Accessible Light Minibus
1. Overview
We are seeking tenders for the supply and delivery of one (1) brand-new, fully accessible 17-seat light minibus. The vehicle will be used for community transport purposes and must meet high standards of accessibility, safety, and passenger comfort.
This tender will be live for one (1) week only, and delivery timescales will be a key factor in the award decision. Delivery to site must be within a maximum of 12 weeks from order confirmation, with preference given to suppliers who can deliver sooner.
2. Base Vehicle Requirements
Manufacturer: Base vehicle must be manufactured by Peugeot, Citroën, or Fiat
Seating Capacity: Minimum of 17 seats total – 1 driver seat + 16 passenger seats
Drive: Preferably front-wheel drive
Transmission:
Manual transmission is preferred
Automatic transmission will be considered if it enables significantly earlier delivery
Fuel Type: Diesel only
3. Accessibility Requirements
Wheelchair Accessibility:
Internal passenger lift – Braun or equivalent, minimum 350kg lifting capacity
Room to safely accommodate 1 wheelchair user
At least 6 removable passenger seats to allow flexible layout
Full tracking system to suit removable seats and wheelchair position
One full set of ISO 10542-compliant wheelchair tie-downs and occupant restraints
Entry Assistance Features:
Automatic side step
Yellow grab handles at all passenger access points to support older and less mobile passengers
4. Interior Features and Passenger Comfort
Cabin:
Driver cab air conditioning
Radio/audio system
Driver seat with armrest
Passenger Compartment:
Rear compartment heating
Durable, non-slip flooring
Adequate lighting for safe boarding and nighttime use
Seating Material:
All seats must have durable, fire-retardant upholstery
Seating must be anti-bacterial, wipe-clean, and stain-resistant
Compliant with Schedule 6 of the Road Vehicles (Construction and Use) Regulations 1986 or equivalent
Cushioned seats and backrests for passenger comfort
Colour is not important – standard manufacturer options are acceptable
5. Safety, Compliance, and Road Readiness
The minibus must be supplied fully road legal and ready to use, including:
Individual Vehicle Approval (IVA) or EC Whole Vehicle Type Approval (ECWVTA)
First registration and issue of V5C document
12 months’ road tax (Vehicle Excise Duty)
Vehicle must meet all relevant standards including:
PAS 2012:2015 for accessible minibuses
M1/M2 category compliance
Supplied with:
Full warranty documentation (base vehicle and conversion)
First aid kit, fire extinguisher, warning triangle
Conversion certification and any type approval evidence
6. Delivery & Handover
Delivery Address:
Dolen Teifi Community Transport, The Old Post Office, Llandysul, SA44 4QJ
Delivery Timescale: Within 8–12 weeks maximum from order confirmation
Earlier delivery will be prioritised in evaluation
Supplier must provide:
Full handover and familiarisation session on delivery
After-sales servicing guidance and contact details
7. Tender Submission Requirements
Interested suppliers must submit the following:
Complete technical specification of proposed minibus
Photographs or renderings (if available)
Full pricing including VAT and delivery to SA44 4QJ
Confirmation of guaranteed delivery timeframe
Warranty details for both base vehicle and conversion
Evidence of type approval, road tax and registration compliance
8. Evaluation Criteria
Delivery timescale to site (50%)
Compliance with vehicle specification (30%)
Value for money (20%)
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