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Cymraeg

UK4

Video Production Framework (LSHW.003.2025)

  • First published: 29 July 2025
  • Last modified: 29 July 2025
  • Version: 1

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Contents

Summary

OCID:
ocds-h6vhtk-05681e
Published by:
Life Sciences Hub Wales Ltd
Authority ID:
AA35378
Publication date:
29 July 2025
Deadline date:
02 September 2025
Notice type:
UK4
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Life Sciences Hub Wales seeks to procure and implement a framework agreement for the provision of Video Production.

A range of videos are required by Life Sciences Hub Wales to help articulate how the organisation adds value to the life sciences innovation ecosystem in Wales through storytelling, bringing projects to life through case studies, stakeholder interviews and explainer videos.

All videos must be of high quality, clearly demonstrating how Life Sciences Hub Wales has supported health, care and industry organisations to introduce and promote innovation.

The intention is to award a position on the framework to a single supplier. Each instance of activity as required by Life Sciences Hub Wales will be called off via the framework as a distinct package of work.

Full details of the requirement are provided in the Invitation to Tender document uploaded to Sell2Wales.

Full notice text

Scope

Procurement reference

(LSHW.003.2025)

Procurement description

Life Sciences Hub Wales seeks to procure and implement a framework agreement for the provision of Video Production.

A range of videos are required by Life Sciences Hub Wales to help articulate how the organisation adds value to the life sciences innovation ecosystem in Wales through storytelling, bringing projects to life through case studies, stakeholder interviews and explainer videos.

All videos must be of high quality, clearly demonstrating how Life Sciences Hub Wales has supported health, care and industry organisations to introduce and promote innovation.

The intention is to award a position on the framework to a single supplier. Each instance of activity as required by Life Sciences Hub Wales will be called off via the framework as a distinct package of work.

Full details of the requirement are provided in the Invitation to Tender document uploaded to Sell2Wales.

Main category

Services

Delivery regions

  • UKL - Wales

Total value (estimated, excluding VAT)

60000 GBP to 60000GBP

Contract dates (estimated)

06 October 2025, 00:00AM to 30 September 2026, 23:59PM

Extension end date (if all the extensions are used): 30 September 2028

Contracting authority

Life Sciences Hub Wales Ltd

Identification register:

  • GB-COH

Address 1: 3 Assembly Square

Town/City: Cardiff

Postcode: CF10 4PL

Country: United Kingdom

Website: http://www.lifescienceshubwales.com

Companies House: 08719645

Contact name: Adam James-Price

Email: adam.james-price@lshubwales.com

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 92111200 - Advertising, propaganda and information film and video-tape production
  • 92111220 - Advertising video-tape production
  • 92111240 - Propaganda video-tape production
  • 92111260 - Information video-tape production
  • 92111300 - Entertainment film and video-tape production
  • 92111320 - Entertainment video-tape production
  • 92112000 - Services in connection with motion-picture and video-tape production

Delivery regions

  • UKL - Wales

Lot value (estimated)

60000 GBP Excluding VAT

72000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

06 October 2025, 00:00AM

Contract end date (estimated)

30 September 2026, 23:59PM

Extension end date (estimated)

30 September 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The proposed framework agreement length is an initial 12-months, with the option to extend up to a further 24-months, in separate 12-month instalments on each occasion, at the sole discretion of Life Sciences Hub Wales.

Participation

Conditions of participation

All video production must be completed in adherence to the Life Sciences Hub Wales brand guidelines. (The brand guidelines have been issued in support of the Invitation to Tender for reference).

The Contractor must either have valid Cyber Essentials or ISO27001 certification (if not both) in place at the time of contract award, as minimum

The successful supplier is required to comply with all applicable legislation (including without limitation the Data Protection Act 2018 and Welsh Language Act 1993) in their dealings with the Life Sciences Hub Wales.

During the term of the agreement the successful Supplier must ensure that data is managed appropriately at all times, in-line with the Data Protection Act 2018 (Chapter 2) (UK GDPR).

The successful supplier will be responsible for capturing, recording and retaining consent for the processing of personal data from any/all individuals being filmed in each instance, with consent forms to be provided to Life Sciences Hub Wales alongside the completed video case studies.

The successful supplier must accept the terms and obligations of the Life Sciences Hub Wales Data Processing Agreement.

All filming and video production must be completed in adherence to any/all relevant Welsh Government Accessibility standards.

Award criteria

Type: quality

Name

Quality Award Criteria

Description

The agreement (if awarded) shall go to the Supplier submitting the Most Advantageous Tender (MAT) based on the award criteria outlined in Part 14.2.1 of the Invitation to Tender document.

The Quality assessment shall carry 70% of the available 100%. The Quality assessment will be undertaken following the scoring methodology provided in Annex 1 of the Invitation to Tender document

Weighting: 70.00

Weighting type: percentageExact

Type: price

Name

Commercial Award Criteria

Description

The Commercial assessment shall carry the remaining 30% of the available 100%.

The Commercial assessment will be evaluated on a proportional vs best basis and will be evaluated using the calculation provided in Part 14.2.7 of the Invitation to Tender document.

Weighting: 30.00

Weighting type: percentageExact

Submission

Tender submission deadline

02 September 2025, 14:00PM

Enquiry deadline

20 August 2025, 17:00PM

Submission address and any special instructions

Tender submissions are to be submitted in electronic format to the Postbox facility on sell2wales.gov.uk (https://www.sell2wales.gov.wales) by 14:00 on Tuesday 2nd September 2025. Responses received after the deadline may not be considered.

May tenders be submitted electronically?

Yes

Documents

ID

L-1

Document type

Bidding documents

Description

Invitation to Tender document, includes full details of the requirement and award criteria.

ID

L-2

Document type

Bidding documents

Description

Qualification Questionnaire, tenderers are required to complete and return a Qualification Questionnaire as part of their tender response.

The Qualification Questionnaire includes a number of qualifying questions that tenderers must answer as instructed in order for their response to be taken forward into consideration.

ID

L-3

Document type

Bidding documents

Description

Quality Response Template, to be completed by the tenderer.

Only responses provided using the Quality response template will be accepted for evaluation.

ID

L-4

Document type

Bidding documents

Description

Commercial Response Template, for the Commercial Assessment Tenderers are required to complete and return a Commercial response workbook by inserting the requested information as per the workbook guidance.

ID

L-5

Document type

Bidding documents

Description

Life Sciences Hub Wales Brand Guidelines.

ID

L-6

Document type

Bidding documents

Description

Life Sciences Hub Wales Data Processing Agreement (DPA) template.

Coding

Commodity categories

ID Title Parent category
92111220 Advertising video-tape production Motion picture and video production services
92111200 Advertising, propaganda and information film and video-tape production Motion picture and video production services
92111300 Entertainment film and video-tape production Motion picture and video production services
92111320 Entertainment video-tape production Motion picture and video production services
92111260 Information video-tape production Motion picture and video production services
92111240 Propaganda video-tape production Motion picture and video production services
92112000 Services in connection with motion-picture and video-tape production Motion picture and video tape production and related services

Delivery locations

ID Description
1000 WALES

Document family

Notice details
Publication date:
29 July 2025
Deadline date:
02 September 2025 14:00
Notice type:
UK4
Version:
1
Authority name:
Life Sciences Hub Wales Ltd
Publication date:
16 October 2025
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
Life Sciences Hub Wales Ltd

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf350.10 KB
This file may not be accessible.
docx
docx91.31 KB
This file may not be accessible.
xlsx
xlsx29.39 KB
This file may not be accessible.
pdf
pdf9.38 MB
This file may not be accessible.
docx
docx77.66 KB
This file may not be accessible.
docx
docx82.75 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.

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