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Cymraeg

UK6

The Provision of a Leisure Management System

  • First published: 07 July 2026
  • Last modified: 07 July 2026
  • Version: 1

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-068973
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
07 July 2026
Deadline date:
-
Notice type:
UK6
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Caerphilly County Borough Council are intending to award a contract for the Provision of a Leisure Management System. The contract is for the provision, implementation, support, maintenance and ongoing development of a cloud-based Leisure Management System for Caerphilly County Borough Council. The solution will support the management of leisure centres, sports facilities and parks bookings, memberships, courses, customer accounts, online payments, reporting and associated administration functions. The contract includes software licensing, implementation, training, support and maintenance services.

Full notice text

Scope

Procurement reference

CCBC/PS2976/26/JT

Procurement description

Caerphilly County Borough Council are intending to award a contract for the Provision of a Leisure Management System. The contract is for the provision, implementation, support, maintenance and ongoing development of a cloud-based Leisure Management System for Caerphilly County Borough Council. The solution will support the management of leisure centres, sports facilities and parks bookings, memberships, courses, customer accounts, online payments, reporting and associated administration functions. The contract includes software licensing, implementation, training, support and maintenance services.

Contracting authority

Caerphilly County Borough Council

Identification register:

  • GB-PPON

Address 1: Penallta House, Tredomen Park

Town/City: Hengoed

Postcode: CF82 7PG

Country: United Kingdom

Website: www.caerphilly.gov.uk

Public Procurement Organisation Number: PWHP-2369-JPYL

Contact name: Jessica Thomas

Email: thomaj11@caerphilly.gov.uk

Telephone: 01443863382

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Supplier

GLADSTONE MRM LIMITED

Identification register:

  • GB-PPON

Address 1: Gladstone House Hithercroft Road

Town/City: Oxfordshire

Postcode: OX10 9BT

Country: United Kingdom

Public Procurement Organisation Number: PRHV-9662-QQBZ

Email: tenders@gladstonesoftware.co.uk

Type:

  • SME

Procedure

Procedure type

Competitive flexible procedure

Contract

The Provision of a Leisure Management System

ID: 1

Status: Pending

Related lots

1

Date the contract will be signed (estimated)

20 July 2026, 23:59PM

Can this contract be extended?: Yes

Value

1500000.00 GBP Excluding VAT

1800000.00 GBP Including VAT

Main category

Services

CPV classifications

  • 48000000 - Software package and information systems
  • 72000000 - IT services: consulting, software development, Internet and support

Delivery regions

  • UKL16 - Gwent Valleys

Is the total value above threshold?

Above threshold

Contract dates (estimated)

01 September 2027, 00:00AM to 31 August 2032, 23:59PM

Extension end date (if all the extensions are used): 31 August 2037

Suppliers

  • GB-PPON-PRHV-9662-QQBZ

Coding

Commodity categories

ID Title Parent category
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
48000000 Software package and information systems Computer and Related Services

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
23 April 2026
Deadline date:
26 May 2026 12:00
Notice type:
UK4
Version:
1
Authority name:
Caerphilly County Borough Council
Publication date:
07 July 2026
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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