Working Age Adults Care Home Services

Procurement description

Carmarthenshire County Council, in collaboration with regional partners Pembrokeshire County Council and Ceredigion County Council, is developing a regional framework for Working Age Adult Care Home Services across the West Wales region.

The proposed Framework will be structured into three service Lots, reflecting the primary client groups:

Lot 1: Learning Disabilities, including Autism

Lot 2: Mental Health

Lot 3: Physical Disabilities

Providers may apply for one or more Lots, depending on their area of expertise and service provision. The Lots are intended to support a more structured and consistent approach to commissioning across the region, ensuring that services can meet a range of needs for working age adults.

The proposed Framework will be open to:

- Providers with existing care home provision within the region; and/or

- Providers who intend to establish a care home service within the region within the next 12 months

Providers joining the Framework will be required to demonstrate a commitment to supporting citizens from across the West Wales region and prioritising regional placements.

This procurement is being conducted as a Light Touch Contract under Section 9 of the Procurement Act 2023 (PA23). In accordance with Section 23(6), the Authority considers proximity between service users and providers to be important for the effective delivery of the services and therefore in order to be included on the Framework suppliers must have an existing care home provision within the region (Carmarthenshire, Ceredigion and/or Pembrokeshire); and/or intend to establish a care home service within the region within the next 12 months.

The Authority may, in accordance with the flexibility afforded under the Light Touch Regime (Section 9, PA23), undertake a refresh of this Framework at one or more intervals during the Framework Term.

The Authority will publish a Tender Notice for each refresh event, clearly setting out the requirements, evaluation methodology and timeline. Suppliers admitted through the refresh shall be appointed on the same substantive terms as existing Framework Suppliers. The refresh may include, but shall not be limited to, varying the number, scope, extent and description of the Lots, Services and/or Pricing (as the case may be), together with the appointment of additional (new) Suppliers onto the Framework Agreement to maintain market access and continuity of service.

Business Wales Business Wales will deliver a live tender workshop to support providers interested in applying for the Working Age Adult Care Home Services Framework. The event will be held on 30/07/2026 and providers must register: https://wales.business-events.org.uk/en/events/working-age-adults-care-home-services/

Main category

Services

Delivery regions

• UKL14 - South West Wales

Total value (estimated, excluding VAT)

470000000.00 GBP to 470000000.00GBP

Contract dates (estimated)

01 December 2026, 00:00AM to 30 November 2030, 23:59PM

Extension end date (if all the extensions are used): 30 November 2032

Is a framework being established?

Yes

Carmarthenshire County Council

Pembrokeshire County Council

Ceredigion County Council

Procedure type

Open procedure

Is this procurement under a special regime?

Light touch

Is the total value above threshold?

Above threshold

Percentage fee charged to suppliers

0%

Award method when using the framework

Without reopening competition

Framework operation description

Call-Off Contracts will be awarded to Framework Suppliers in accordance with the provisions set out in Appendix 4 of the Framework Agreement. .

There are two Selection Processes:

Direct Award Process (User Choice) - Under the Procurement Act 2023, Section 41 (Schedule 5, paragraphs 15–17)

A contract is a user choice contract where:

- the services are of a kind specified in regulations under section 9 (i.e., light touch contracts),

-they are supplied for the benefit of a particular individual, and

- a contracting authority would be required by statute to have regard to the views of the individual (or their carer) as to who should supply the services.

The conditions for user choice apply where:

- the individual (or their carer) has expressed a preference as to who should supply the services, or the nature of the services is such that only one supplier is capable of providing them

Selection Process- Enhanced User Choice

The Selection Process will be undertaken where:

- There is more than one suitable Framework supplier able to meet the assessed needs

The Selection Process will be commenced by the Authority issuing to all Framework Suppliers (other than any Framework Supplier which is suspended from the Framework Agreement) in the relevant Lot or Lots an Invitation to Tender.

The selection process will consider price and quality.

Tenderers who pass the selection process will be considered by the individual or their representative for the final decision on placement suitability. The Call-Off Contract will be awarded under Enhanced User Choice

Costs for both selection processes will be agreed in line with Care Cubed

Description

Services for individuals with learning disabilities requiring a range of care and support depending on the nature and complexity of their individual needs.

CPV classifications

• 85000000 - Health and social work services

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

320000000.00 GBP Excluding VAT

383999999.97 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 December 2026, 00:00AM

Contract end date (estimated)

30 November 2030, 23:59PM

Extension end date (estimated)

30 November 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Up to 2 years, subject to satisfactory performance and agreement by all parties

Description of how multiple lots may be awarded

Lots will be awarded based on Supplier's area of expertise and service provision and should be selected within the PQQ

Participation

Award criteria

Description

Support for individuals with a mental health condition, including ARBI with a focus on enabling people to recover and develop the capacity to maintain their recovery and to live as independently as possible.

CPV classifications

• 85000000 - Health and social work services

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

130000000.00 GBP Excluding VAT

156000000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 December 2026, 00:00AM

Contract end date (estimated)

30 November 2030, 23:59PM

Extension end date (estimated)

30 November 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Up to 2 years subject to satisfactory performance and agreement by all parties

Description of how multiple lots may be awarded

Lots will be awarded based on Supplier's area of expertise and service provision and should be selected within the PQQ

Participation

Award criteria

Description

Support for individuals with a physical disability to live an optimum life in an environment that supports and encourages them to reach their maximum potential in physical, cognitive, social, and psychological functioning.

CPV classifications

• 85000000 - Health and social work services

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

20000000.00 GBP Excluding VAT

24000000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 December 2026, 00:00AM

Contract end date (estimated)

30 November 2030, 23:59PM

Extension end date (estimated)

30 November 2032, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Up to 2 years subject to satisfactory performance and agreement by all parties

Description of how multiple lots may be awarded

Lots will be awarded based on Supplier's area of expertise and service provision and should be selected within the PQQ

Participation

Award criteria

Tender submission deadline

10 September 2026, 14:00PM

Enquiry deadline

04 September 2026, 14:00PM

Date of award of contract

26 October 2026, 23:59PM

Submission address and any special instructions

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_63293As this is an Open procedure , Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:ITT Code: itt_125115Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.Suppliers Instructions How to express interest in this Tender:1. Register your company on the etenderwales portal (this is only required once)- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk- Click the "Suppliers register here" link- Enter your correct business and user details- Note the username you chose and click "Save" when complete- You will shortly receive an email with your unique password (please keep this secure)- Agree to the terms and conditions and click "continue"2. Express an Interest in the Project- Login to the portal with the username/password- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant ITT to access the content.- Click the "Express Interest" button at the top of the screen- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)- Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen3. Responding to the tender- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)- You can now use the Messages function on to communicate with the buyer and seek any clarification- Note the deadline for completion, then follow the onscreen instructions to complete the ITT- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:- Supplier Support Request: https://jaggaer.my.site.com/suppliersupportrequestaf/s/- Supplier Registration Video: https://app.screencast.com/2srN0n260W9nX - Phone: 0800 069 8634Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.Cyfarwyddiadau E-dendroI'ch cynorthwyo i ddod o hyd i'r cyfleoedd hyn ar System E-gaffael BRAVO, y côd prosiect yw: project_63293Gan fod hon yn weithdrefn Agored, rhaid i'r rhai sy'n tendro sicrhau yr atebir yr holl gwestiynau Gwahoddiad i Dendro (ITT). Gall y codau Prosiect Gwahoddiad i Dendro canlynol fod o ragor o gymorth ichi ddod o hyd i gyfleoedd: Côd Gwahoddiad i Dendro (ITT): itt_125115A fyddech cystal â sicrhau hefyd eich bod yn gwirio'r adran Atodiadau i gael unrhyw ddogfennau/gwybodaeth a all fod o gymorth ichi gyflwyno cais neu y mae'n ofynnol ichi eu llwytho fel rhan o gyflwyno eich cais yn unol â'r wybodaeth a geir yn y pecyn tendro. Cyfarwyddiadau i Gyflenwyr: Sut mae mynegi diddordeb yn y Tendr hwn: 1. Cofrestrwch eich cwmni ar borth eDendroCymru – etenderwales (unwaith yn unig y mae'n rhaid gwneud hyn)– Ewch i bori yn y porth e-Gyrchu: www.etenderwales.bravosolution.co.uk– Cliciwch ar y ddolen gyswllt "cofrestru cyflenwr yma"– Rhowch fanylion eich sefydliad a'ch manylion defnyddiwr cywir – Nodwch yr enw defnyddiwr a ddewisoch a chliciwch ar "Cadw" i gwblhau – Cyn hir fe gewch neges e-bost a fydd yn cynnwys eich cyfrinair unigryw (cadwch hwn yn ddiogel) – Derbyniwch y telerau a'r amodau a chliciwch ar "parhau" 2. Mynegi Diddordeb yn y Prosiect– Mewngofnodwch i'r porth gan ddefnyddio’r enw defnyddiwr/cyfrinair – Cliciwch ar y ddolen gyswllt "Gwahoddiadau i Dendro (ITT) sy'n Agored i Bob Cyflenwr". (Dogfennau Gwahoddiad i Dendro sy'n agored i unrhyw gyflenwr cofrestredig yw’r rhain) – Cliciwch ar y Gwahoddiad i Dendro perthnasol i gyrchu'r cynnwys – Cliciwch ar y botwm "Mynegi Diddordeb" ar frig y sgrin. – Bydd hwn yn symud y Gwahoddiad i Dendro i'ch tudalen "Fy Ngwahoddiadau i Dendro – My ITTs” (Mae hon yn adran ddiogel sydd wedi'i neilltuo ar gyfer eich prosiectau chi'n unig)– Cliciwch ar y côd Gwahoddiad i Dendro, gallwch nawr gyrchu unrhyw un o'r atodiadau drwy glicio ar "Atodiadau'r Prynwr" ar ochr chwith y sgrin. 3. Ymateb i'r tendr– Ar frig y sgrin, gallwch ddewis “Ymateb” neu “Peidio ag Ymateb – Decline to Respond” (rhowch reswm os ydych yn dewis peidio)– Nawr gallwch ddefnyddio'r cyfleuster Negeseuon i gyfathrebu â'r prynwr a gofyn am eglurhad– Nodwch y dyddiad cau ar gyfer cwblhau, yna dilynwch y cyfarwyddiadau ar y sgrin i gwblhau'r Gwahoddiad i Dendro– Mae'

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh