CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Supply of an electronic resource providing legal information

2.2

Description of the goods or services required

The full requirement is detailed in the specification that is included as part of the tender documents but includes:

* An online tool that is easy to use and search, that provides information clearly and is easy to understand. This service will be used by non-legal specialists.

* Access to the service will primarily be regulated by IP address and should enable all UK-based Welsh Government staff to access the service.

Regular users of the service should be able to be provided with a personal username and password to facilitate their use, and to enable alerts, saved searches, search histories etc.

Administering access to the service should not be overly burdensome to Library & Archive Services staff.

* Fully consolidated, current and in-force UK legislation databases including:

Primary legislation: UK, England, England and Wales, and Wales public and general acts including Measures and Acts from the National Assembly for Wales Consolidated primary legislation from the Scottish Parliament and the Northern Ireland Assembly should also be included.

Secondary legislation: statutory instruments (from across the UK, including Scotland and Northern Ireland),

The service should be frequently updated, and should reflect, to the best endeavour, current in-force legislation together with accurate and up to date supporting materials.

Direct or easy access to historical and prospective versions of this legislation should also be available.

Easily access to linked relevant commentary and analysis of the legislation, at provision level, providing information on interpretation, meaning, Pepper v Hart information etc. details of case law, legal journal articles should be provided.

* European legal information including directives, regulations etc. and clear access to information on UK implementation measures is also required.

* Full text of cases and case law from the UK and Europe.

* A comprehensive index of legal journal articles and commentary resources, with some full text availability where possible.

* The Contractor will also provide an updating, current awareness service. The service will enable requests to be tailored to users’ specific needs. The service should be searchable and accessible through email alerts / RSS feeds

* Content from the service will be able to be downloaded or email to users’ in formats that can be saved and worked on and meets the users’ requirements (minimally RTF, Microsoft Word, Excel, PDF)

* From 2018 certain areas of taxation / revenue generation will be devolved to Wales. A range of taxation commentary, analysis, and journal articles will need to be included within the resource.

* Provision of training provided free of charge and the usage statistics available without incurring additional costs.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=45902

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Ideally the number of concurrent users will be without limit but obviously the budget available is limited and if the unlimited option is too expensive then the Client will consider limiting the number of concurrent users to 50. Please therefore provide quotations for:

• Access for all Welsh Government staff at all Welsh Government sites without limit to the number of concurrent users.

• Access for all Welsh Government staff at all Welsh Government sites with a maximum of 50 concurrent users at any one time.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Minimum standards and qualification required.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

C27/2016-17

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The contract will commence on 10th September 2016 and will be awarded for two years with an option to extend for a further one year.

During the evaluation period (8th July to 12th August 2016)the Client will require free access to the Tenderer's resource to allow staff undertaking the evaluation to determine that it meets with their requirements. The Tenderer also needs to provide details on accessing their resource.

The awarding Authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

Payment terms are indicated in the contract documents. Tenders to be priced in Sterling and payment will be made in Sterling only.

No special legal form is required but joint and several liability assumed by all group bidders before acceptance.

TENDER ACCESS INFORMATION:

- Go to https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 2pm

HOW TO FIND THE ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The etender references for this contract are: Project_33553 and ITT 54729

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

(WA Ref:45902)

5.2

Additional Documentation

5.3

Publication date of this notice