Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Contact person: Janet Fisher
Telephone: +44 1633656656
E-mail: janet.fisher@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Private Sector Housing - Approved List Of Contractors 2018 - 2022
Reference number: NCC-2018-008
II.1.2) Main CPV code
45210000
II.1.3) Type of contract
Works
II.1.4) Short description
Newport City Council’s Private Sector Housing Adaptations Service operates an Approved List of Contractors (ALC) from which it invites tenders for contracts of work for individual, privately owned and occupied domestic dwellings. Individual contracts are awarded (on a case by case basis) against individual properties – this is not a framework agreement
The numbers of contractors included in each category of the ALC will be determined by annual service demand and budget. Numbers are intentionally limited, however, not only to ensure the ongoing process of administering the ALC is manageable - but also to help develop and maintain more effective partnership working
Housing Services does not guarantee that contractors on the ALC will receive invitations to tender as this is dependent on
(i) budget
(ii) demand for adaptation works in any financial year
(iii) number of contractors included within the category for rotation
This Approved List of Contractors will cover works below 50,000 GBP only
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
General Building Works
II.2.2) Additional CPV code(s)
45210000
45262700
45262800
45400000
71315000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
General building works
Examples of contracts:
Provision of an adapted (ramped) access to a domestic (occupied) property
Groundwork preparation for external platform lifts to a domestic (occupied) property
Structural alterations e.g. door widening within a domestic (occupied) property
Provision of a ground floor WC within a domestic (occupied) property
Provision of a bathroom and/or bedroom extension to a domestic (occupied) property
Loft conversion within a domestic (occupied) property
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Plumbing & Heating
II.2.2) Additional CPV code(s)
45330000
45332200
39715000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Plumbing and heating Examples of contracts:
Bathroom adaptations (provision of level access shower / wetroom within a domestic (occupied) property
Install/extend a domestic heating system within an occupied property
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Internal Stairlifts
II.2.2) Additional CPV code(s)
44115600
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Internal stairlifts Examples of contracts:
Supply & fit a straight internal stairlift (only Stannah or Thyssen will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
Supply & fit a curved internal stairlift (only Stannah or Thyssen will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
External Stairlifts
II.2.2) Additional CPV code(s)
44115600
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
External stairlifts
Examples of contracts:
Supply & fit a straight external stairlift (only Stannah or HomeAdapt will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee
Supply & fit a curved external stairlift (only Stannah or HomeAdapt will be specified) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
External Platform Lift
II.2.2) Additional CPV code(s)
42416100
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
External platform lift
Examples of contracts:
Supply & fit an external platform lift (Terry Lift only) to a domestic (occupied) property. To include a two-year parts & labour guarantee.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Through Floor Lift
II.2.2) Additional CPV code(s)
42416100
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Through-floor lifts
Examples of contracts:
Supply & fit a through-floor lift (only Wessex or Terry or similar approved will be specified) within a domestic (occupied) property. To include a two-year parts & labour guarantee.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Reconditioned Straight Stairlifts
II.2.2) Additional CPV code(s)
44115600
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Reconditioned straight stairlifts
Examples of contracts:
Supply & fit a reconditioned internal straight stairlift (only Stannah or Thyssen will be specified) within a domestic (occupied) property. To include a two-year parts & labour guarantee.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Stairlift Repair Service
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Stairlift repairs service
Examples of contracts:
Call-out, fault-find and repair to an existing stairlift (to predominantly Stannah & Thyssen models) using genuine component parts
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
External modular Ramping
II.2.2) Additional CPV code(s)
34953000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
External modular ramping
Examples of contracts:
Supply & fit modular ramping to provide wheelchair access to a domestic property
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Gas Services
II.2.2) Additional CPV code(s)
50531200
71632000
71631430
71630000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Gas services:
Examples of contracts:
To service/repair/replace a gas boiler within a domestic property
To inspect and provide a gas safety report and/or landlords certificate in respect of a domestic property
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Electrical Work
II.2.2) Additional CPV code(s)
71314100
71630000
71632000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Electrical works:
Examples of contracts:
To provide an electrical installation report / landlords certificate for a domestic property
Pat testing within a domestic property
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Asbestos Surveys
II.2.2) Additional CPV code(s)
90650000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Asbestos Surveys:
Examples of contracts:
To provide a ‘Management Survey With Part Refurbishment’ report in respect of domestic disabled adaptation works to individual owner/occupied properties.
NB: NCC will require the survey to be undertaken and a report received within 10 working days (subject to access availability).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 13
II.2.1) Title
Architectural Services
II.2.2) Additional CPV code(s)
71200000
71240000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Architectural Services:
Examples of contracts:
To prepare plans to support Planning and Building Regulations (Full Plans) applications in respect of extensions (bedroom/wetroom) to individual owner/occupied properties.
NB: NCC will require the survey to be undertaken and plans produced with 10 working days (subject to access availability).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 14
II.2.1) Title
Structural Engineers
II.2.2) Additional CPV code(s)
71312000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Structural Engineers:
Examples of contracts:
To provide design and structural calculations in respect of domestic disabled adaptation works to individual owner/occupied properties (e.g. retaining walls; foundation/lintel/beam design).
NB: NCC will require the survey to be undertaken and a report/calculations received within 10 working days (subject to access availability).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/07/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/07/2018
Local time: 13:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ (pqq_32477) available from 8th June 2018) to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=82326
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
N/A
(WA Ref:82326)
VI.4) Procedures for review
VI.4.1) Review body
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Telephone: +44 1633656656
Internet address(es)
URL: www.newport.gov.uk
VI.5) Date of dispatch of this notice
04/06/2018