Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637578
E-mail: mark.o'neill@swansea.govuk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Supply of General Building Materials
Reference number: CCS/18/054
II.1.2) Main CPV code
44111000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Framework for Supply of General Building Materials, to allow Swansea Council to carry out works to their housing stock and public buildings
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Heavyside Materials
II.2.2) Additional CPV code(s)
44110000
03419000
44112500
44531510
44316000
44810000
44221200
44111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery/Returns
/ Weighting: 10
Quality criterion: Ordering Process
/ Weighting: 10
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
12 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extended for up to 24months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Timber
II.2.2) Additional CPV code(s)
03419000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ordering Process
/ Weighting: 10
Quality criterion: Deliveries
/ Weighting: 10
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to a further 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Doors
II.2.2) Additional CPV code(s)
44221200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ordering Process
/ Weighting: 10
Quality criterion: Deliveries
/ Weighting: 10
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Paint
II.2.2) Additional CPV code(s)
44810000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ordering Process
/ Weighting: 10
Quality criterion: Deliveries
/ Weighting: 10
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Ironmongery
II.2.2) Additional CPV code(s)
44316000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ordering Process
/ Weighting: 10
Quality criterion: Deliveries
/ Weighting: 10
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Roofing
II.2.2) Additional CPV code(s)
44112500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ordering Process
/ Weighting: 10
Quality criterion: Deliveries
/ Weighting: 10
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Screws and Fixings
II.2.2) Additional CPV code(s)
44531510
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ordering Process
/ Weighting: 10
Quality criterion: Deliveries
/ Weighting: 10
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Miscellaneous
II.2.2) Additional CPV code(s)
44111000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ordering Process
/ Weighting: 10
Quality criterion: Deliveries
/ Weighting: 10
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Roofline
II.2.2) Additional CPV code(s)
44112500
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Contract for Supply of General Building Materials, that will allow Swansea Council to carry out works to their housing stock and public buildings.
II.2.5) Award criteria
Criteria below:
Quality criterion: Ordering Process
/ Weighting: 10
Quality criterion: Deliveries
/ Weighting: 10
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Only those as stated in the tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/07/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
09/10/2018
IV.2.7) Conditions for opening of tenders
Date:
09/07/2018
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
June 2022
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=82522
(WA Ref:82522)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637578
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
VI.5) Date of dispatch of this notice
07/06/2018