Minimum standards and qualification required
4.0 COMPLETING AND SUBMITTING A TENDER
4.1 To participate in this competitive tendering exercise, you are required to submit a Tender which fully complies with the instructions in this ITT and its Attachments.
4.2 You are strongly advised to read through all documentation first to ensure understanding of how to submit a fully compliant Tender.
4.3 The information and documents that you are required to complete and return in order to submit a compliant Tender are:
• Attachment 2 – Participation and Award Questionnaire;
• Attachment 3 – Form of Tender & Certificate of Non-Collusion;
• Attachment 4 – Form of Confidentiality Undertaking;
• Attachment 5 – Tender Documentation;
• Completed Activity Schedule;
• Programme;
• Proposed Project Team and CV’s for Key Personnel;
• Method Statements;
• Contractor’s Proposals (where alternative to Works Information);
• List of Proposed Sub-Contractors;
• Health and Safety Information;
• Insurance Details;
• Contract Data Part 2; and
• Any other additional documentation expressly requested by the Contracting Body.
4.4 The Contracting Body utilises an online portal to provide governance around the sourcing process. Your response must be managed through this tool. You are therefore advised of the following:
4.4.1 It is your responsibility to ensure that you have submitted a fully compliant Tender.
4.4.2 Any incomplete or incorrect submissions may be deemed non-compliant, and as a result you may be excluded from further participation in the procurement process.
4.5 Additional Materials, Documents and Attachments
4.5.1 No additional Attachments should be submitted with a Tender unless specifically requested by the Contracting Body.
4.6 Open Day
4.6.1 An ‘Open Day’ arranged by request for between 9:00 and 14:00 for Tenderers to view the sites and internal areas of the premises and ask questions. Any Tenderers wishing to view the premises are invited to email Dean.watkins@careerswales.com if they wish to attend together with the names of the attendee.
4.7 Deadline for the submission of Tenders
4.7.1 All Tenders are to be prepared and presented in the manner specified, which must be returned as instructed above by 12:00hrs on 12th July 2019.
4.8 Late Tenders
4.8.1 Tenders received on or after the Tender Submission Deadline may be rejected by the Contracting Body to ensure all Tenderers are treated fairly. The decision whether to reject a Tender received after the Tender Submission Deadline is entirely at the Contracting Body’s discretion.
Specific Losses
4.8.2 The Contracting Body will not be liable for any Tender costs, expenditure, work or effort incurred by a Tenderer in proceeding with or participating in this Procurement, including if the Procurement process is amended, candled or withdrawn by the Contracting Body.
4.9 Confidentiality of Tenders
4.9.1 Please note the following requirements, any breach of which will invalidate your tender:
i. The Tenderer must not tell anyone else, even approximately, what their tender price is or will be, before the time limit for delivery of tenders. The only exception is if you need an insurance tender and/or bond to calculate your tender price: you may give your bank, insurance company or brokers any essential information they ask for, so long as you do so in strict confidence.
ii. The Tenderer must not try to obtain any information about anyone else’s tender or proposed tender.
iii. The Tenderer must not make any arrangements with anyone else about whether or not they should tender, or about their or your tender price.
4.10 Tender Validity
Your tender shall remain open for acceptance for 90 days from the tender return date.
4.11 Modification and Withdrawal
4.11.1 Tenderers may modify their tender prior to the deadline for receipt. No tender may be modified subsequent to the deadline for receipt. Tenderers may withdraw their tender at any time prior to accepting the notification of award.
4.12 Contracting Body’s Right to Accept any Tender or Reject any or All Tenders
4.12.1 The Contracting Body reserve the right to accept or reject any tender and to abort the tender process and reject all tenders at any time prior to award of contract without incurring any liability to the affected Tenderers. The Contracting Body are not bound to accept the lowest or any tender made as a result of this invitation and reserve the right to accept all or part of an offer, unless the Tenderer expressly stipulates to the contrary.
4.13 Freedom of Information
4.13.1 The Contracting Body is a Public Authority and as such is subject to the provisions of the Freedom of Information Act 2004 (which came into effect on 1st January 2005) and may therefore be required to provide information under the said Act. Tenderers and the appointed Contractor should be aware of this obligation and must specify in their response document if there is any information they require to remain confidential. This will be honoured if authorised by the Act.
4.14 Welsh Language
CCDG is committed to promoting and facilitating the use of the Welsh language,
and to not treat the Welsh language less favourably than English in line with the Welsh Language (Wales) Measure 2011. The successful Bidder should be aware of
the provisions of the Measure and ensure that in implementing the contract the Welsh
language is promoted and facilitated and not treated less favourably than English.
4.15 Modern Slavery Act 2015.
CCDG has obligations to meet in order to comply with this legation. CCDG needs to understand that its suppliers and sub-contractors, who turn over more than £36m per annum are actively preventing modern slavery within their organisation and their own supply chain.
Please confirm that these measures are in place within your organisation and within your own supply chain. Please provide a copy of your organisation’s policy in relation The Modern Slavery Act 2015 if you fall within the legal reporting requirements.
CCDG has adopted the Welsh Government ‘s code of practice on ethical procurement in supply chains.
We would like to bring to the attention of our perspective suppliers guidance on the code of ethical supply chains as published by the Welsh Government.
https://gov.wales/topics/improvingservices/bettervfm/code-of-practice/?lang=en
Adopting the code voluntarily is not a requirement of this tender.
Additional info in attached documentation
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