CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Gas refurbishment works at Accommodation Services, Treforest campus

2.2

Description of the goods or services required

The project consists of the installation of gas metering, repair and refurbishment of the existing external gas pipework serving the Glamorgan Court residential blocks, Glamorgan Lodge, Accommodation

Office Block and Central Stores. As part of these works all existing gas supplies shall be fitted with new gas pressure regulators, gas meters with remote reading facility and meter kiosks.

In addition to the above works new water meters with pulsed remote reading facility shall be fitted to each block.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=102277.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

In summary the project consists of the installation of gas metering, repair and refurbishment of the existing external gas pipework serving the Glamorgan Court residential blocks, Glamorgan Lodge, Accommodation

Office Block and Central Stores. As part of these works all existing gas supplies shall be fitted with new gas pressure regulators, gas meters with remote reading facility and meter kiosks.

In addition to the above works new water meters with pulsed remote reading facility shall be fitted to each block.

The Mountain halls, which consists of 5 multi occupancy residential units are currently fitted with existing gas and water meters with existing pulsed remote logging facility; therefore, no further works are required to the Mountain Halls.

The contractor shall allow for all required builders work items, access equipment etc to facilitate the works and pay attention to the site conditions which vary between locations.

Unless instructed otherwise, the installation shall be designed and delivered in accordance with the relevant British Standards and/or Codes of Practice.

The Contractor shall note that this Scope of Works Specification shall be read in conjunction with the following documentation:

+ TB+A Engineering Preliminaries

+ TB+A Mechanical Engineering Scope of Works Specification

+ TB+A Mechanical Engineering Workmanship Specification

The Mechanical Contractor shall be responsible for the design, supply and installation of all Mechanical,Electrical Engineering and Controls Services, as defined in the above information, into complete and suitable forms of installation.

The Mechanical Contractor shall carry out detailed surveys of the existing installations to fully ascertain the extent of existing installations and site conditions.

In general, this document is for the design, supply, and installation, testing and commissioning of the following building services systems:

+ Adjustments to existing gas pipework

+ New gas pressure regulators and sub-meters to be provided to each supply

+ New remote wireless pulsed meter logging to be linked back to the site network.

+ New gas kiosk inclusive of suitable base to be provided to gas supply

+ New water meters located upon entry to each block with wireless pulsed meter logging, linked back to the site network

+ Draining down and setting back to work the existing hot water system

+ Associated Builders work

+ Access equipment required to facilitate the required works

The Mechanical Contractor shall be responsible for developing the information detailed within this specification and indicated on the drawings into complete and suitable forms of installation.

For the purposes of the Tender the contractor shall complete associated M&E Summary of Tender outlining proposed costs for the various items of work and shall also provide indicative programme of works outlining phasing and overall works duration.

We envisage the works shall be able to be carried out during normal operational hours of 8am to 5pm Monday to Friday. However, contractor to advise within their programme of works any item which will require

significant service downtime and potential out of hours working. An associated schedule of rates for out of hour’s activity shall therefore be required.

The full scope of works is contained in the additional documents of this notice.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Interested parties must be able to:

Fulfil the requirements of the project in full by providing suitably qualified personnel to undertake the work.

Provide an indicative programme of works outlining phasing and overall works duration.

Hold the relevant level of insurance, as stipulated.

Undertake a site visit, arrangements to be made via Project Manager, Nick Fletcher and submit a COVID-19 RAMS for consideration.

Fully price up the tender as stipulated in the Summary of tender schedule.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

1666

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Your tender submission must be uploaded to the Sell2Wales portal Postbox.

Your submission must be received by the closing time and date of midday, Tuesday 30th June 2020.

You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at

the deadline time and no further submissions will be accepted.

All queries in relation to the tender should be conducted via the Q&A function attached to this notice.

Award Criteria

The Contract will be awarded to the most economically advantageous tender applying the assessment criteria shown in 11.1 the ITT.

The University reserves the right not to accept the lowest or any tender and the right is further reserved to accept the whole or part of any tender.

(WA Ref:102277)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits Proposal

As part of the tendering process the University will be looking at ways that even more value may be obtained and would like to seek community benefits from this tender. All Bidders are to submit their proposals for delivering Community Benefits through their engagement in the awarded contract. This is to be captured in a Community Benefits Proposal.

Community Benefits Proposal will not be scored as a part of the Tender assessment.

Community Benefits Guidelines

Community Benefits in the procurement context are about ensuring that wider social, economic and environmental issues are taken into account when tendering contracts, to maximise the investment as widely as possible. The University is committed to delivering Community Benefits through its sourcing activity.

Community Benefits are a non-Core requirement and will not be evaluated as part of the Tender.

Upon award the successful Bidder(s) will be expected to work with the University to maximise the Community Benefits delivered through this contract. This will include, but is not limited to:

Successful Bidder(s) will be encouraged to secure other positive outcomes that would benefit the University and the community they operate within for example:

• Sponsoring student projects or competitions

• Student placements / internships

• Scholarships

• Guest Speaker slots / lectures

When submitting your tender you will need to submit a plan separate to the tender proposal detailing how you would anticipate delivering any benefits through this contract.

5.2

Additional Documentation

5.3

Publication date of this notice