Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Development Management & Business and Community Protection Software
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Flintshire County Council is looking to procure software that covers both Development Management and Business and Community Protection functions. Service functions include Planning, Planning Enforcement, Building Control, Minerals and Waste Planning, Land Charges, Highways Development Control, Rights of Way, Flood Risk Management, Trading Standards Compliance and Animal Health, Trading Standards Investigations, Environmental Control, Health and Safety, Empty Homes, Food Safety and Food Standards and Disabled Facilities Grants.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Flintshire County Council
II.2.4) Description of the procurement
Flintshire County Council is looking to procure software that covers both Development Management and Business and Community Protection functions. Service functions include Planning, Planning Enforcement, Building Control, Minerals and Waste Planning, Land Charges, Highways Development Control, Rights of Way, Flood Risk Management, Trading Standards Compliance and Animal Health, Trading Standards Investigations, Environmental Control, Health and Safety, Empty Homes, Food Safety and Food Standards and Disabled Facilities Grants.
The aim of this procurement is for a new system that will provide the full range of portfolio services and allow robust performance management. Increased stability to collect information to respond to Welsh Government performance indicators and utilise the data for improved statistical information to enhance services. An intuitive system that will have more easily defined work flows to enable greater individual and Team Leader management of case load to build resilience into each service area. Providing the customer with an enhanced and interactive transactional service with the Council. Ideally a SAAS system which is fully agile and will allow officers to fully engage with the agile working strategy.
PLEASE NOTE: Some amendments have been made to our Standard Terms & Conditions since the original tender exercise but no further amendments will be made.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Price
/ Weighting:
40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
23/12/2020
End:
22/12/2025
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to extend the contract. Details of this can be found within the procurement documentation.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Details can be found within the Procurement Documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 163-400661
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/07/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/07/2020
Local time: 13:00
Place:
Electronically via PROACTIS
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The contract is for an initial period of 5 years with the option to extend for up to 20 years reviewed on an annual basis. We anticipate that a re-tender would commence 1 year before the end of the contract or extension period.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Flintshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ
and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download
all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for
Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
(WA Ref:100722)
VI.4) Procedures for review
VI.4.1) Review body
Supreme Court
The Royal Courts of Justice
LONDON
UK
Internet address(es)
URL: www.flintshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Supreme Court
The Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
15/06/2020