Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Contract No: V7

Title: Vacant Property Protection, Clearance, Cleaning and Maintenance Extension Notice

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

02/07/2018

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 5 000 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

WPA Clients have diverse property portfolio with different volumes and types of vacant property services required.

The types of properties typically managed are:

Domestic:

— single occupier and multiple occupier dwellings,

— houses and flats,

— common areas of residential blocks,

— low, medium, and high-rise,

— residential homes including those with vulnerable persons,

— common areas other areas such as garages and loft spaces.

Non-residential:

— Managed Residential Blocks,

— care homes and sheltered accommodation,

— commercial offices buildings, central or local housing team offices, halls, and day care centres,

— Municipal buildings such as libraries, sports hall, museums etc.,

— other public buildings

— educational buildings such as universities, schools, and colleges,

— research establishments,

— hospitals / hospital-related properties, including health centres and GP surgeries, — Blue light Buildings.

LHC is a central purchasing body providing procurement service to contracting authorities throughout England, Wales and Scotland.

Working with our WPA (Welsh Procurement Alliance) partners any public sector organisation listed at www.lhc.gov.uk/who-we-work-with/ and https://www.welshprocurement.cymru/who-we-work-with/ can access the suppliers approved on our frameworks.

As a not for profit organisation, LHC returns surplus levy income to our clients to support social value initiatives in the local communities they serve. LHC sets up competitively tendered framework agreements in respect of building works, supplies or services and includes public sector refurbishment, maintenance and new build projects.

(WA Ref:122537)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

28/06/2022

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

70331000

VII.1.2) Additional CPV code(s)

44212329

35121300

44521000

45111320

45262690

79510000

90500000

71421000

90917000

90910000

VII.1.3) Place of performance

NUTS code:

UKL

Main site or place of performance:

Various locations in Wales

VII.1.4) Description of the procurement

LHC is a central purchasing body providing procurement service to Contracting Authorities (Clients) throughout Wales, as described on LHC’s Buyer Profile (www.lhc.gov.uk/who-we-work-with/) and https://www.welshprocurement.cymru/who-we-work-with/ on behalf of partners of the Welsh Procurement Alliance. As a not for profit organisation, LHC returns surplus Levy income to our Clients to support social value initiatives in the local communities they serve. LHC sets up competitively tendered Framework Agreements in respect of building works, supplies or services and includes public sector refurbishment, maintenance, and new build projects.

Specification:

Part A - Specialist Void Protection::

-non-demountable pre-demolition security steel screens

-boarding up services

-temporary steel security screens (on hire)

-temporary steel security keyed or keyless doors (on hire)

-temporary alarm system with multiple detectors with alarm response centre (ARC)

- electronic managed access key systems

Part B - Clearance & Cleaning:

-clearance – property estate and public areas

-cleaning services

– end-of-tenancy cleaning

-garden maintenance – property and communal areas

Part C -Specialist Cleaning:

-sharps clearance, including clinical waste (any location)

-bodily waste/fluids and site disinfection (any location)

Part D - Out-of-Hours Call Centre

-calls for emergency repairs

-relief or additional cover for clients own call centre

This is a service that all potential suppliers can provide across Scotland.

As a framework that other contracting authorities can use, the value quoted in section II 1.7 includes "headroom" for call-off by those contracting authorities. The actual value will depend on the value taken up by these contracting authorities.

Our Clients have a diverse property portfolio with different volumes and services required

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 60

LHC are currently considering our future options in relation to the provision of our suite of compliance frameworks and therefore this extension of 12 months is required to allow for the review to take place and any subsequent actions whilst still providing an option for LHC clients to use for call off contracts.

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 5 000 000.00 GBP

The contract/concession has been awarded to a group of economic operators: Yes

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

Extension to the duration of the framework agreement by an additional 12 months

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

LHC / WPA are currently considering our future options in relation to the provision of our suite of compliance frameworks and therefore this extension is required to allow for the review to take place and any subsequent actions whilst still providing an option for WPA clients to use for call off contracts.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 5 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 5 000 000.00 Currency: GBP