Procurement description
University of South Wales Future Students department attend a range of Student Recruitment and Higher Education fairs throughout each year to raise awareness of the University of South Wales as a study option, engage with prospective students and capture data to import to our CRM and email nurture tracks. USW plan to attend between 30-50 individual events between September and August every year and hoping to achieve a 4 year contract starting on the 1st August 2025. The contract requirements include:
1.1 Stand printing
• Provide the physical elements to construct stands in a range of sizes at various events.
• Provide additional furnishings (e.g. podiums, seating) as required for each event.
• From the artwork files supplied print the graphics for the range of stands.
• We would expect the following stand sizes to be required each year:
o 2m x 1m
o 3m x 2m
o 4m x 1m
o 4m x 3m
o Custom stand for UCAS Newport
o Custom stand for Create Your Future
• Stands must be of robust construction and high-quality materials.
• The stands must be able to work as part of a shell scheme or as a free-standing entity.
1.2 Stand storage
o Storage of stands when not in use.
1.3 Stand logistics and construction
• Provide comprehensive logistics support to include:
o Procurement of all stand elements.
o Testing of stand ahead of events.
o Delivery to agreed venues.
o Set-up and on the day support.
o De-rig and removal of stand.
1.4 On-site support for all events
• Provide a named contact at all events to facilitate troubleshooting and on-the-day support.
1.5 Merchandise storage
• Storage, delivery and collection of postcard prospectus and gifting merchandise.