School Sport Survey 2026

Procurement description

Sport Wales wishes to commission an agency to undertake the development and delivery of the 2026 School Sport Survey during 2025-2026. Questionnaire Development: The successful provider will work closely with Sport Wales to develop two bilingual, national scale questionnaires for pupils and teachers in Wales. Emphasis is placed on facilitating the design of an engaging and accessible survey experience for pupils by providing innovative survey-design solutions, drawing on relevant guidance and expertise , and implementing user research methods and piloting techniques. Webhosting: The successful contractor will provide a secure and scalable webhosting solution capable of supporting two concurrent, bilingual national-level surveys. The platform must be capable of handling high traffic volumes while offering an engaging and accessible user experience. The platform must comply with relevant data protection regulations, provide real-time tracking of completion rates, and enable efficient, secure export of survey data in appropriate formats. The successful contractor will also be required to generate and disseminate survey links and follow-up reminders to all schools in Wales. Monitoring & Support: The successful contractor will be responsible for providing real-time monitoring of response rates and the number of outstanding pupil responses required [against defined quotas]. Access to real-time monitoring will also be provided to key stakeholders [Sport Wales and Sport Partnerships] throughout the duration of the fieldwork. The successful contractor will also be responsible for providing ongoing technical support to Sport Wales and key stakeholders [Sport Partnerships, Local Authorities and Schools]. The successful contractor will provide ongoing technical and user support throughout the survey period, including performance monitoring, uptime assurance, troubleshooting, and responsive user helpdesk services [to participating schools]. Outputs & Reporting Requirements: The successful contractor will be responsible for managing cleaning of the raw data file, and production of key derived variables. The contractor will be responsible for the secure transfer of the raw data files to Sport Wales, for use in appropriate data analysis software [i.e., CSV, STATA, SPSS etc.]. The successful contractors will also be required to detail whether they can undertake and manage data weighting procedures. The the successful contractor will be required to provide a technical report, detailing key decisions and procedures taken throughout the project. The successful contractor will also be required to work with Sport Wales to consider and produce an impact and evaluation review. The successful contractor will be required to work with Sport Wales to determine optimal dissemination of findings to key stakeholders, such as via reports, data tables, and/or data dashboards in a timely manner. Quality Assurance & Risk Management The successful contractor will provide an appropriate quality assurance and risk management strategy for this project. Broad Project Timelines The successful contractor will be responsible for adhering to the key project milestones outlined within the attached tender document. Liaising with other contractors: The successful contractor may be required to work with additional project stakeholders / contractors.

Main category

Services

Delivery regions

• UK - United Kingdom

Total value (estimated, excluding VAT)

248000 GBP to 248000GBP

Contract dates (estimated)

12 August 2025, 00:00AM to 01 December 2026, 23:59PM

Sport Wales

Procedure type

Open procedure

Reduced Tendering Period

State of urgency

Is the total value above threshold?

Above threshold

CPV classifications

• 73100000 - Research and experimental development services
• 73200000 - Research and development consultancy services
• 73300000 - Design and execution of research and development
• 79300000 - Market and economic research; polling and statistics

Delivery regions

• UK - United Kingdom

Lot value (estimated)

248000 GBP Excluding VAT

297600 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

12 August 2025, 00:00AM

Contract end date (estimated)

01 December 2026, 23:59PM

Participation

Award criteria

Tender submission deadline

14 July 2025, 12:00PM

Enquiry deadline

07 July 2025, 12:00PM

Date of award of contract

28 July 2025, 23:59PM

Submission address and any special instructions

https://www.sell2wales.gov.uk

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English
• Welsh