CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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City and County of Swansea (NUTS code: UKL18 - Swansea) |
Heol Yr Gors , Cwmbwrla |
Swansea |
SA5 8LD |
UK |
Corporate Building and Property Services
C/O Civic Centre, Oystermouth Road |
+44 1792635266 |
nigel.hawkins@swansea.gov.uk |
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www.swansea.gov.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0254
www.etenderwales.bravosolution.co.uk
www.etenderwales.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityThe Provision of Cyclical Maintenance to High and Low Rise Lifts |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract1 |
II.1.2)
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Main site or location of works, place of delivery or performance
various locations in swansea
UKL18 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
To provide cyclical Maintenance to high and low rise lifts
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=24748
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II.1.6)
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Common Procurement Vocabulary (CPV)
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50750000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe estimated over the duration is 600,000 GBP however this may vary due to financial budgets. |
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II.2.2)
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Options1 July 2015 to 30 June 2018
With an option to extend for a further 12 months |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
see tender documentation
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
see tender documentation
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
see tender documentation
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
see tender documentation
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
see tender documentation
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III.2.2)
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Economic and financial capacity
see tender documentation
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III.2.3)
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Technical capacity
see tender documentation
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? Yes |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
CCS/15/012
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 24-04-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Members of the Council's Procurement team.
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24-04-2015
12:00 Civic Centre, Oystermouth Road, Swansea.
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 4 years |
VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in
the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted
(Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684852
For suppliers that require help with the tender process, free support is available from the Business Wales Tendering
Team. Contact details are as follows:
Busnes Cymru/ Business Wales
Tel: 03000 603000; or
Alan Doyle, Tendering Advisor
Tel: 01554 754862 or e-mail: alan.doyle@businesswales.org.uk
The contract hasn't been split into Lots because of commercial,operational and Contract Management grounds
(WA Ref:24748)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
City and County of Swansea |
Legal, Democratic Services, Civic Centre, Oystermouth Road, |
Swansea |
SA1 3SN |
UK |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar
daystandstill period at the point information on the award of the contract is communicated to tenderers. This period
will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be
informed by the Council as soon as possible after the decision has been made. Should additional information be
required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not
been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by breach of the rules to takeaction in the High Court (England, Wales, and Northern
Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered
into, the Court may order the setting aside of the award decision or order the Council to amend any document and may
award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages,
make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration
of the contract beshortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30
days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or
otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the
Courts to set aside the award decision before the contract is entered into.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
City and County of Swansea |
Legal, Democratic Services, Civic Centre, Oystermouth Road, |
Swansea |
SA1 3SN |
UK |
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VI.5)
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Dispatch date of this Notice 27-03-2015 |