Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Neath Port Talbot County Borough Council
The Quays, Baglan Energy Park, Brunel Way
Neath
SA11 2GG
UK
Contact person: Diane Spencer
Telephone: +44 1639763929
E-mail: d.spencer@npt.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.npt.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0274
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Transport Services No. 5: Home to School /Social Services
Reference number: T.1333
II.1.2) Main CPV code
60000000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of transport services for home to school (Mainstream Education and Special Educational Needs) and Social Services (Adult and Looked after Children) in the Neath Port Talbot County Borough and surrounding areas.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=41728
II.1.5) Estimated total value
Value excluding VAT:
19 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
60000000
60100000
60130000
34115200
34120000
60170000
60172000
60140000
60112000
60171000
II.2.3) Place of performance
NUTS code:
UKL17
Main site or place of performance:
Within and outside the County Borough of Neath Port Talbot
II.2.4) Description of the procurement
This procurement exercise involves the provision of home to school/colleges and activities transport services within or outside the County Borough of Neath Port Talbot (the “County Borough”) for following:
1. Mainstream Education;
2. Special Educational Needs (“SEN”);
3. Social Services (Adults);
4. Social Services (Looked after Children)
Types of vehicles required:
1. The provision of mainstream education transport services require a range of vehicles including licensed private hire vehicles, hackney carriage vehicles and/or Passenger Carrying Vehicles (PCVs) including, where specified, the provision of a passenger assistant.
2. The provision of SEN transport services normally require a range of vehicles including licensed private hire vehicles, hackney carriage vehicles and/or Passenger Carrying Vehicles (PCVs) including the capability of carrying a combination of passengers and wheel chairs, and to provide disabled access and including, where specified, the provision of a passenger assistant.
3. The provision of transport services for Social Services (Adult and Looked after Children) normally require a range of vehicles including licensed private hire vehicles, hackney carriage vehicles and/or Passenger Carrying Vehicles (PCVs) including the capability of carrying a combination of passengers and wheel chairs, and to provide disabled access and including, where specified, the provision of a passenger assistant.
Further details are contained in the Specification of Services available on etenderwales.
Number of routes:
Approximately 159 routes will need to be covered as follows:
Mainstream Education: 66 routes
Special Educational Needs: 63 routes
Social Services (Adults): 14 routes
Social Services: (Looked after Children): 16 routes
Please note: The above numbers are at the date of this Contract Notice and may change during the tender process.
Contract period:
Unless otherwise specified in the Specifications of Services for each service and as provided for in the conditions of contract:
1. Home to School (Mainstream Education and SEN) routes will run for a period of five years from 1st September 2016 to the end of the academic year in July 2021 with an option in favour of the Council to extend for a period of up to one year.
2. Social Services (Adult and Looked after Children) routes will run for a period of five years from 1st September 2016 to the end of the attendance year in 2021 with an option in favour of the Council to extend for a period of up to one year.
Further details are contained in the Specification of Services available on etenderwales.
PLEASE NOTE:
1. The Council is using etenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered on that website, registration will be required.
To access etenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for this ITT code: itt_49563
2. The Council is using Reverse Auctions in this procurement process. It is anticipated that the Reverse Auctions will be conducted during the period 6th June 2016 to 10th June 2016. Please note that this is an indicative timescale only. Bidders will be advised of the specific dates during the procurement process.
3. Award will be based on 100% price as set out in the tender
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
19 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option in favour of the Council to extend up to a period of one year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract period is for five years with an option in favour of the Council to extend for a period of up to one year, subject always to the provisions of the conditions of contract and to the specific contract periods set out in the Specifications of Services
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As set out in the tender
Minimum level(s) of standards required:
Where required, as set out in the tender
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As set out in the tender
Minimum level(s) of standards required:
Where required, as set out in the tender
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the tender
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:
It is anticipated that Reverse Auctions will be conducted during the period 6th June 2016 to 10th June 2016. Please note that this is an indicative timescale only. Bidders will be advised of the specific dates during the procurement process.Further details of the Reverse Auctions will be issued to bidders during the tender process
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 031-049208
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2016
Local time: 14:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/04/2016
Local time: 14:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Suppliers' Instructions 'How to Express Interest in this Tender':
1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the 'Suppliers register here' link.
- Enter your correct business and user details.
- Note the username you choose and click 'Save' when complete.
- You will shortly receive an email with your unique password (please keep this secure).
- Agree to the terms and conditions and click 'continue'.
2. Express an interest in the Project.
- Login to the portal with the username / password.
- Click the 'ITTs Open to all Suppliers’ link. (These are the Invitation to Tender Questionnaires open to any registered supplier).
- Click on the relevant ITT to access the content.
- Click the 'Express Interest' button in the 'Actions' box on the left-hand side of the page.
- This will move the ITT into your 'My ITTs page'. (This is a secure area reserved for your projects only.)
- Click on the ITT code, you can now access any attachments by clicking the 'Settings and Buyer Attachments' in the 'Actions' box.
3. Responding to the Tender.
- You can now choose to 'Reply' or 'Reject' (please give a reason if rejecting).
- You can now use the 'Messages' function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
- There may be a combination of online & offline actions for you to perform (there is detailed online help available Monday - Friday (8am - 6pm) on:
- email: help@bravosolution.co.uk
- phone: 0800 368 4850
- fax: 020 7080 0480
Note: If you are a Wales based Small and Medium Sized Enterprise and require independent support or advice in the tendering process, please contact Business Wales Tender Support on 03000 6 03000.
(WA Ref:41728)
VI.4) Procedures for review
VI.4.1) Review body
Neath Port Talbot County Borough Council
The Quays, Baglan Energy Park, Brunel Way
Neath
SA11 2GG
UK
Telephone: +44 1639763926
Internet address(es)
URL: http://www.npt.gov.uk
VI.5) Date of dispatch of this notice
04/03/2016