Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
UK
Contact person: Einion Gruffudd
Telephone: +44 1970632842
E-mail: eeg@llgc.org.uk
Fax: +44 1970615709
NUTS: UKL
Internet address(es)
Main address: www.llgc.org.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Other: Welsh Government Sponsored Body
I.5) Main activity
Other: Library
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Media Asset Management and Delivery System
Reference number: itt_67055
II.1.2) Main CPV code
32417000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The National Library of Wales is seeking a solution to deliver up to 250,000 A/V assets, including up to 150 TB of digitised video and sound material for viewing in four locations of a new Welsh Broadcast Archive. These locations will between them have 60 terminals which will be able to search the system and view/listen to the content.
The solution will need to communicate with NLW's other systems including the catalogue, digital archive tape library, digital asset management system, existing workflows and also a new crowdsourcing system for volunteer activity.
The solution is for a part of a project funded by the Heritage Lottery Fund, which is currently in it's development phase.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Aberystwyth, Cardiff, Wrexham, Carmarthen
II.2.4) Description of the procurement
The National Library of Wales is seeking a solution to deliver up to 250,000 A/V assets, including up to 150 TB of digitised video and sound material for viewing in four locations of a new Welsh Broadcast Archive. These locations will between them have 60 terminals which will be able to search the system and view/listen to the content.
The solution will need to communicate with NLW's other systems including the catalogue, digital archive tape library, digital asset management system, existing workflows and also a new crowdsourcing system for volunteer activity.
The maximum budget is GBP 350,000 (excluding VAT) for the system, license and maintenance for the first 5 years. The project is partly funded by the Heritage Lottery Fund and any award will be conditional upon the success of the final submission.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality/ Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The solution is for a part of a project funded by the Heritage Lottery Fund, which is currently in it's development phase. The delivery phase is currently planned to start in November 2018.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 218-452826
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/04/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/11/2018
IV.2.7) Conditions for opening of tenders
Date:
09/04/2018
Local time: 12:00
Place:
Aberystwyth
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Although the tender will be conditional awarded by the end of May 2018, the award of the contract will be subject to the award of a Heritage Lottery Fund submission in June 2018, which will hopefully be awarded by September/ October 2018. NLW reserves the right to withdraw the Letter of Conditional Appointment if the funding bid is unsuccessful.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=78440
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The organisation is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, while the requirement to do so will not be mandatory, the successful contractor will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the
workforce delivering this project.
(WA Ref:78440)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
UK
Telephone: +44 1970632800
E-mail: mjo@llgc.org.uk
Fax: +44 1970615709
Internet address(es)
URL: www.llgc.org.uk
VI.5) Date of dispatch of this notice
07/03/2018