Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Contact person: Natalie Eddins
Telephone: +44 1446700111
E-mail: neddins@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Family Support Services
Reference number: VG CS 113
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council requires Family Support services for children, young people, their parents and carers throughout the Vale of Glamorgan
II.1.5) Estimated total value
Value excluding VAT:
5 056 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Three lots: respite support for families with additional needs, direct family support and crisis intervention, and a contact service for those going through a court process, care orders or adoption.
II.2) Description
Lot No: 1
II.2.1) Title
Families with additional needs
II.2.2) Additional CPV code(s)
85311000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
The Vale of Glamorgan
II.2.4) Description of the procurement
The Service will:
1.1. Provide respite and support for Children, Young People and their families, assessed as requiring services within the Vale of Glamorgan.
1.2. Reduce stress within family environment and enable families to make the best use of their time and resources available to them.
1.3. Operate from Ty Robin in the Vale of Glamorgan
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Initial contract for three years with the option to extend for a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See Tender documents for more information.
Lot No: 2
II.2.1) Title
Direct Family Support & Crisis Intervention (Edge of Care)
II.2.2) Additional CPV code(s)
85311300
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
The Vale of Glamorgan
II.2.4) Description of the procurement
1.1. The Family Support Service will comprise two areas; Direct Family Support and Crisis Intervention (Edge of Care). It will provide the following :
1.1.1. A range of time limited Family Support Services to children, young people and their families to engage with and support families where children are named on the child protection register and other children assessed as being in need of care and support.
1.1.2. A positive and valuable experience for both parent and child enabling families to deal with life better.
1.1.3. A service that has the needs, best interests and welfare of children at the forefront of its provision.
1.1.4. A non-discriminatory and accessible service that is sensitive to religion, culture, language, disability, sexuality and differing patterns of family life.
1.1.5. A service that is appropriately integrated into a relevant network of both statutory and voluntary agencies and community groups.
1.1.6. A service that identifies that families and communities have a wealth of knowledge and skills that should be recognised, stimulated and harnessed to their own advantage.
1.1.7. A service that respects confidentiality.
1.1.8. A service that reduces risk and need.
1.2. The Provider will undertake transport as required within the Vale of Glamorgan County boundaries from within the funding for this service
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract is for three years with the option to extend for a further two yeats
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Further information may be found in the tender documents
Lot No: 3
II.2.1) Title
Contact Service
II.2.2) Additional CPV code(s)
85311300
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
The Vale of Glamorgan
II.2.4) Description of the procurement
A quality led Service that enables parents and Children who are going through the court process, have care orders and where the plan is for adoption to have contact that is supervised by suitably trained consistent staff that enables a proper assessment of the contact to take place.
The development and maintenance of a high quality, Child focused, flexible contact Service that is sensitive to the Service Users’ needs.
Assessment of needs and enhancement of self-support skills of families to enable the Child to return home where possible.
The Service will provide:
1.1. A positive and valuable contact experience for both parent and Child.
1.2. A Service that has the needs, best interests and welfare of Children at the forefront of its provision.
1.3. A non-discriminatory and accessible Service that is sensitive to religion, culture, language, disability, sexuality and differing patterns of family life.
1.4. Services that are appropriately integrated into a relevant network of both statutory and voluntary agencies and community groups.
1.5. Services that recognise that families and communities have a wealth of knowledge and skills that should be recognised stimulated and harnessed to their own advantage.
1.6. A Service that respects confidentiality – The parties agree not at any time either during or after the period of the Agreement to divulge confidential information relating to the business of any other party or Service User unless by agreement in writing or operation of law.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract is for three years with the option to extend for up to a further two years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see Tender documents for further information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/04/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/04/2018
Local time: 12:00
Place:
The Vale of Glamorgan Council Offices
Information about authorised persons and opening procedure:
Via Sell2Wales electronic postbox
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
Please ensure that all the tender documents are read and understood. If there are any clarification questions they must be asked before April 11th 2018.
The evaluation process will include a presentation / interview and full details will be provided after the receipt of the tender submissions.
For information please see below the indicative procurement timetable. The Council reserves the right to change these dates as required.
Issue of Invitation to Tender 12th March 2018
Deadline for clarification requests.. 11th April 2018
Closing date for submission of Tenders 18th April 2018 at Noon 12:00
Evaluation of Tenders 19th -27th April 2018
Tenderer interviews / presentation Week Commencing 30th April 2018. To be confirmed after tender submission deadline.
Notification of result of evaluation 9th May 2018
Standstill period 10th -21st May 2018
Expected date of award of Contract(s) 22nd May 2018
Contract commencement 2nd July 2018
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=78871.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:78871)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Telephone: +44 1446709767
Internet address(es)
URL: http://www.valeofglamorgan.gov.uk
VI.5) Date of dispatch of this notice
12/03/2018