CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Intruder CCTV Access & Nurse Call Systems [Maintenance of]

2.2

Description of the goods or services required

Specification for the Maintenance of Intruder Alarm Systems

This service will only be carried out by National Security Inspectorate Silver Standard (or equivalent) companies.

Scope of Contract

This contract is to cover the provision of:

a) programmed testing and maintenance of Intruder Alarm Systems

b) breakdown and emergency repair service of Intruder Alarm Systems

The equipment may include but not limited to the following in particular:

Intruder alarm control panels

Alarm mimic and repeater panels and nodes

Such software and hardware as may be appropriate to the operation of the equipment.

Communication links between panels or devices

Devices such as detectors, call points, sounders, strobes etc.

Cover of Intruder Alarm Systems, Testing and Maintenance shall include:

a) Planned quarterly, biannual or annual tests.

b) Such routine maintenance as may be required by the manufacturer.

c) Replacement of consumables and parts (cost of consumables and parts is

to be charged separately when required) as may be required at time of testing

or being required to ensure the equipment will continue to meet the required standard(s) until the next visit.

The maintenance of the Intruder Alarm will cover the Alarm located within each premises detailed, this will include physical checking of all detection devices, warning equipment and interfaces associated with the intruder system. The maintenance visits will be arranged via the sites Responsible Person and carried out during normal working hours. The visits will be either annual or biannual dependant on monitoring; will be in accordance with PD 6662:2003.

On arrival at site the engineer will meet the responsible person who will make available to the engineer the log book and inform the engineer of any issues regarding the intruder alarm system.

During each visit to the premises the site shall be walked and inspected to see there has been no change of structure or use that may affect the operation of theIntruder Alarm System, and that there has been no damage caused to the system and / or it’s component parts.

The following maintenance visit will consist of:-

Check the installation, location and siting of all equipment and devices against the system record, the as-fitted document, and log book.

Check the satisfactory operation of all detection devices including

deliberately operated devices.

Inspect all flexible connections and ensure that cable fittings and

equipment are secure and adequately protected.

Check mains and standby power supplies including connections and

correct charging rates.

Check the remote signalling equipment for correct operation to ARC (if

applicable).

Check line fault monitor for correct operation (if applicable).

Check that the ARC keyholder record is correct. If not, record correct

details in “Engineers comments”.

Check that ARC site detail (name, address etc.) are correct. If not, record

details in “Engineers comments”.

Check all audible warning and alarm devices for correct operation.

Check the system is fully operational.

Clean all equipment.

Preventative maintenance check completed and system left in full working order.

All Standby batteries will be load tested to ensure they are

functioning properly, after the test the results shall be recorded on each battery.

Panel functions will be fully tested on each visit. Test of LCD

display (if applicable), LED’s and panel key functions.

At the end of the visit the log book will be entered and a maintenance report issued with a full report to the Responsible Person.

Statutory Requirements, Regulations and Standards

All testing/maintenance activity conducted under any future contract awarded as a result of this tender shall comply with all appropriate statutory requirements,regulation and standards.

Only the manufacturer’s approved agent(s) or Tenderers who can

demonstrate ability to provide the full level of service as if they were the manufacturer’s approved agent will be considered for addressable systems. Such evidence might include a written statement of co-operation from the manufacturer or other approved agent, evidence of ability to obtain spares, evidence of ability to access (and/or modify) all software, specialist tools/test

equipment.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=77245

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

12 months

3 Conditions for Participation

3.1

Minimum standards and qualification required

Must be able to meet the specification and have the necessary accreditations/certifications.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:77245)

5.2

Additional Documentation

5.3

Publication date of this notice