Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services Site 1 (Lot 1), Site 3 (Lot 2)
Reference number: CU253/JP1218
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into two lots:
Lot 1 – Site 1 (Buildings: Queens Buildings, Trevithick)
Lot 2 – Site 3 (Buildings: Main Building; Sir Martin Evans Building (inc. Security Control Centre); DEVAR building; Deri House; Maths and Education building; Fitness and Conditioning Centre; Studio 49; Park Place Houses; Museum Place houses)
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
15 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Site 1
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into two lots:
Lot 1 – Site 1 (Buildings: Queens Buildings, Trevithick)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Site 3
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into two lots:
Lot 2 – Site 3 (Buildings: Main Building; Sir Martin Evans Building (inc. Security Control Centre); DEVAR building; Deri House; Maths and Education building; Fitness and Conditioning Centre; Studio 49; Park Place Houses; Museum Place houses)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The withdrawal of one of the incumbent contractors (notice given under contract) and due to the large nature of the sites, the University is unable to try and find temporary cover. Therefore normal time limits are rendered impracticable. PCR 2015 Reg 27 (5).
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 006-009569
Section V: Award of contract
Lot No: 1
Title: Site 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2019
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Solo Service Group
1 axis court, riverside business park mallard way, swansea vale
Swansea
SA7 0AJ
UK
Telephone: +44 1792793021
Fax: +44 1792763293
NUTS: UKL18
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 555 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Site 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2019
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Solo Service Group
1 axis court, riverside business park mallard way, swansea vale
Swansea
SA7 0AJ
UK
Telephone: +44 1792793021
Fax: +44 1792763293
NUTS: UKL18
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 7 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT.
(WA Ref:90740)
VI.4) Procedures for review
VI.4.1) Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
Internet address(es)
URL: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
VI.5) Date of dispatch of this notice
18/03/2019