CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Renumeration Review Consultancy Services

2.2

Description of the goods or services required

This remuneration review needs to achieve the following outcomes:

A modern, agile and flexible salaries and reward package that supports the principles set out in our Working @ ateb document, helping us to attract and retain team members.

This system will need to enable us to set/review salaries on an ongoing basis.

An equal pay audit with solutions provided for any issues identified

A modern, agile and flexible solution to the current range of additional payments on offer.

All systems to be legally compliant e.g. Equal Pay/Equality Act

Involvement, engagement of i2i and our wider teams

Meet our budgeting/approval timelines

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=100475

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

As at 1st March 2020 there are 127 employees and 88 different roles.

Our main head office is based in Haverfordwest, with a West Wales Care & Repair office situated in Aberystwyth. We have some team members working across Pembrokeshire, Ceredigion and some based in our older person schemes which are situated across Pembrokeshire.

All staff are currently on spot salaries which are subject to an annual cost of living award

Some staff are on protection as a result of the last benchmarking exercise

Benchmarking was last undertaken in 17/18 for implementation in April 2018

New posts or posts that have significantly changed are currently benchmarked by an external agency and the median salary is selected.

Performance Incentive Partnership Scheme – non-consolidated annual award (based on the organisation’s performance and adjusted downward depending on the individual’s performance)

The Group is currently undergoing organisational change and is implementing its Vision and associated documents, one of these is DNA which is focused on developing a culture of:

o Trust

o Togetherness

o Getting things done

In December 2019, following consultation and involvement with all teams, we implemented new terms and conditions (with the exception of remuneration) which focused on creating a more agile and flexible working environment. We called this Our Future Workplace and this remuneration review is the second stage in this process. We developed our Working @ ateb document (attached) as part of Our Future Workplace exercise and stated that we would:

• Have systems that fairly remunerate our teams for their efforts and levels of responsibility within the group

• Consider non-consolidated annual financial rewards where our Board identified exceptional improvement and growth which would be subject to personal performance factors

We currently market test our salaries every three years and this year we would like to take this opportunity to complete the next stage in the development of Our Future Workplace; therefore we would like your opinions on timescales, achievability and costs of three options or approaches we could take.

Involvement and engagement of our teams is crucial to this process and something that we do insist on; you will therefore need to include in your proposal, options for involving our i2i – Involve to Improve (staff forum) team in addition to other team members from across the group.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

2020/003

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This remuneration review needs to achieve the following outcomes:

• A modern, agile and flexible salaries and reward package that supports the principles set out in our Working @ ateb document, helping us to attract and retain team members (N.B. We have recently been experiencing difficulties in attracting applicants to more senior/specialist roles). This system will need to enable us to set/review salaries on an ongoing basis

•An equal pay audit with solutions provided for any issues identified

•A modern, agile and flexible solution to the current range of additional payments on offer

•All systems to be legally compliant e.g. Equal Pay/Equality Act

•Involvement, engagement of i2i and our wider teams

•Meet our budgeting/approval timelines

(WA Ref:100475)

5.2

Additional Documentation

5.3

Publication date of this notice