Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Ian Evans
Telephone: +44 1443863157
E-mail: evansi1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.1) Name and addresses
Blaenau Gwent County Borough Council
Municipal Offices, Civic Centre
Ebbw Vale
NP23 6XB
UK
Telephone: +44 1495311556
E-mail: procurement@blaenau-gwent.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
I.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Telephone: +44 1656642596
E-mail: procurementteam@bridgend.gov.uk
NUTS: UKL17
Internet address(es)
Main address: www.bridgend.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: procurement@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.1) Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
UK
Telephone: +44 1970633050
E-mail: caffael@ceredigion.gov.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.ceredigion.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712612
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701814
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.1) Name and addresses
Cyngor Gwynedd Council
Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679787
E-mail: caffael@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.1) Name and addresses
Isle of Anglesey County Council
Isle of Anglesey County Council, Council Offices, Llangefni
Anglesey.
LL77 7TW
UK
Telephone: +44 1248750057
E-mail: procurement@anglesey.gov.uk
NUTS: UKL11
Internet address(es)
Main address: www.anglesey.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369
I.1) Name and addresses
Merthyr Tydfil County Borough Council
Unit 5,, Triangle Business Park, Pentrebach
Merthyr Tydfil
CF48 4TQ
UK
Telephone: +44 1685725000
E-mail: procurement@merthyr.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.merthyr.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347
I.1) Name and addresses
Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
UK
Telephone: +44 1633644644
E-mail: contact@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.1) Name and addresses
Neath Port Talbot County Borough Council
Civic Centre
Port Talbot
SA13 1PJ
UK
Telephone: +44 1639763929
E-mail: procurement@npt.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.npt.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Telephone: +44 1633656656
E-mail: procurement@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437775905
E-mail: nigel.morgan@pembrokeshire.gov.uk
Fax: +44 1437776510
NUTS: UKL14
Internet address(es)
Main address: www.pembrokeshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: procurement@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: www.powys.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792636000
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Telephone: +44 1495762200
E-mail: stephen.chambers@torfaen.gov.uk
NUTS: UKL16
Internet address(es)
Main address: www.torfaen.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Telephone: +44 1446709767
E-mail: procurement@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292792
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
E-mail: purchasing@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000255720
E-mail: catrin.redknap@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Education Technology and Associated Services
Reference number: DPS1002358/19/IE
II.1.2) Main CPV code
30000000
Â
II.1.3) Type of contract
Supplies
II.1.4) Short description
Caerphilly County Borough Council ('Caerphilly CBC'), working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales established a Dynamic Purchasing System (DPS) for the provision of education technology, products and associated services for all maintained schools in Wales.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
42 700 000.00Â
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Core Infrastructure & Wired/Wireless Networking
II.2.2) Additional CPV code(s)
32413100
32410000
31154000
32400000
32420000
32421000
30000000
30200000
30230000
30232000
30236000
30236200
30237110
30237200
30237300
31156000
32412000
32412110
32412120
32413000
32415000
32416000
32416100
32417000
32422000
32423000
32424000
32425000
32426000
32427000
32428000
32430000
32546000
32546100
32552410
32560000
32561000
32562000
32562100
32562200
32562300
32570000
32571000
32572000
32572100
32572200
32572300
32573000
32580000
32581000
32581100
32581110
32581120
32581130
48820000
48821000
48822000
48823000
48824000
48825000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Within all Local Authorities across Wales.
II.2.4) Description of the procurement
This Lot is aimed at schools core requirements in order to manage its ICT network and maximise their internet connection accordingly.
The products and associated services will include (but not be limited to):
Data network cabinets;
Switches (Core & Edge);
Routers
Uninterruptable power supply (UPS);
Patch cables (copper & fibre);
Wireless LAN controllers & access points together with associated products and services linked to Core Infrastructure & Wired/Wireless Networking, which must include associated product licencing;
Servers.
The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
However to assist applicants with an understanding of the requirements, please refer to the document titled: Lot 1 – Detailed Requirements which is attached to this notice.
II.2.5) Award criteria
Quality criterion: Primary Level Criteria
/ Weighting: 40
Price
/ Weighting:Â
60
II.2.11) Information about options
Options:
Yes
Description of options:
Caerphilly CBC reserves the right to utilise the DPS for any Core Infrastructure & Wired/Wireless Networking during the validity period of the DPS. Suppliers will be required to provide a range of Core Infrastructure & Wired/Wireless Networking products and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice.
The specific technology products and associated services for Core Infrastructure & Wired/Wireless Networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
End User Devices
II.2.2) Additional CPV code(s)
30000000
30210000
30213100
30213200
30213300
30231000
30231100
30200000
30212000
30212100
30213000
30213500
30216110
30230000
30231200
30231300
30231320
30232000
30232100
30232110
30232130
30232140
30232150
30233150
30233151
30233180
30233190
30236000
30236200
30237200
30237210
30237300
30237450
30237460
30237461
30237470
30237475
32321300
32322000
32323100
32323000
32323200
32351100
30231310
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Within all Local Authorities across Wales.
II.2.4) Description of the procurement
This Lot is aimed at offering a range of devices used throughout schools, from learners, teachers devices to lab/IT suite devices.
The products and associated services will include (but not be limited to):
Windows & Google
Learner – ‘Cloud’ Device (Convertible & Clamshell options)
Learner – ‘Rich’ Device (Convertible & Clamshell options)
Teacher/Lab – ‘Enterprise’ Device (Convertible & Clamshell options)
Apple
Learner – ‘Cloud’ Device (Tablet & Clamshell options)
Learner – ‘Rich’ (Tablet, Clamshell & Desktop options)
Teacher/Lab – ‘Enterprise’ Device (Clamshell & Desktop options).
Specific End User Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
II.2.5) Award criteria
Quality criterion: Primary Level Criteria
/ Weighting: 0-40
Price
/ Weighting:Â
60 and 100
II.2.11) Information about options
Options:
Yes
Description of options:
Caerphilly CBC reserves the right to utilise the DPS for any End User Devices during the validity period of the DPS. Suppliers will be required to provide a End User Devices and associated services including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice.
Specific End user Devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
A dynamic purchasing system was set up
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 176-428058
Section V: Award of contract
Lot No: 1
Title: Core Infrastructure & Wired/Wireless Networking
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/01/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
XMA Ltd
Wilford Ind Est, Ruddington Lane
Nottingham
NG117EP
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Computacenter
Unit 38 Lambourne Cres, Cardiff Business Park, Llanishen
Cardiff
CF145GG
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
CAE Technology Services Limited
Unit 2 Isis Business Centre, Pony Road
Oxford
OX42RD
UK
NUTS: UKH23
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Centerprise International Ltd
Wales Office: 9 Alder Avenue, Duffryn Business Park, Ystrad Mynach
Hengoed
CF827TW
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 33 200 000.00Â
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: End User Devices
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/03/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
XMA Ltd
Wilford Ind Est, Ruddington Lane
Nottingham
NG117EP
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
STONE COMPUTERS LTD
GRANITE ONE HUNDRED ACTON GATE
STAFFORD
ST189AA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Centerprise International Ltd
Wales Office: 9 Alder Avenue, Duffryn Business Park, Ystrad Mynach
Hengoed
CF827TW
UK
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Getech Ltd
53-57 Knightsdale Road, Knightsdale Road
Ipswich
IP14JQ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 9 700 000.00Â
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future Lots under the DPS may include:
Device Management, Patch Management and Caching – Core services needed to maximise the efficiency of a Schools internet connections. The products and associated services will include (but not be limited to), Device Management Services, Caching services and servers.
Software – Key software and services used by teachers and learners.
Teaching & Learning/Digital Practitioner Tools – Peripherals used in the classroom to support teaching and learning. The products and associated services will include (but not be limited to), Device casting; AV Equipment; Digital Projection; Intelligent Whiteboards; Intelligent TV Screens.
Curriculum Delivery & Support – Services needed by practitioners to utilise and exploit the ICT equipment in the classroom.
The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached Supplier Guidance Document and specifically Section 10 for the Registration Process.
(WA Ref:100631)
VI.4) Procedures for review
VI.4.1) Review body
High Courts for England and Wales
Royal Courts of Justice, The Strand
London
WC2A2LL
UK
VI.5) Date of dispatch of this notice
10/03/2020