Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712612
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701814
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292792
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender for Invitation to Tender for Addition Learning Needs ICT Software System for Denbighshire County Council, Wrexham County Borough Council, Conwy County Council and Flintshire County Council
II.1.2) Main CPV code
48190000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Denbighshire County Council
II.2.2) Additional CPV code(s)
48190000
72212190
48000000
II.2.3) Place of performance
NUTS code:
UKL13
II.2.4) Description of the procurement
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract can be extended for a further 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Flintshire County Council
II.2.2) Additional CPV code(s)
48190000
72212190
48000000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This contract can be extended for a further 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Wrexham County Borough Council
II.2.2) Additional CPV code(s)
48190000
72212190
48000000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract can be extended for a further 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Conwy County Borough Council
II.2.2) Additional CPV code(s)
48190000
72212190
48000000
II.2.3) Place of performance
NUTS code:
UKL13
II.2.4) Description of the procurement
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract can be extended for a further 2 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/04/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/04/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contract duration is 4 years with the option to extend for a further 2 years. Each Local Authority will have their own contract with the successful bidder for that lot.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Creating recruitment and training opportunities from this contract is an example of one community benefit that seeks to address the socio-economic impacts of unemployment or economic inactivity particularly for disadvantaged people;
Educational initiatives are an important aspect of Community Benefits and are generally applicable. Examples are delivering Digital literacy education to the local community or providing access to electronic resources.
(WA Ref:100806)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
18/03/2020