Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Peter Tune
Telephone: +44 2920502668
E-mail: Peter.Tune@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
All Wales Pathology - Electronic Quality Management System
Reference number: AW.028
II.1.2) Main CPV code
64216000
II.1.3) Type of contract
Services
II.1.4) Short description
The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are seeking to establish a contract for the provision of an All Wales Pathology - Electronic Quality Management System. NHS Wales requires a national quality management system, which will be managed by a National Quality Management Team and locally in each health board /service. The national team will not only maintain standardised SOPs but also documentation for the new national LIMS service about to be procured including system and training documentation. It may also be used by the current LIMS to maintain validation of the Blood Transfusion module.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
107 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
64216000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Aneurin Bevan UHB
Betsi Cadwaldwr UHB
Cardiff & Vale UHB
Cwm Taf Morgannwg UHB
Hywel Dda UHB
Public Health Wales NHST
Swansea Bay UHB
II.2.4) Description of the procurement
The Welsh Pathology service has undertaken a significant amount of standardisation, with a single national Laboratory Information Management System (LIMS) system and Public Health Wales, Microbiology have for many years had a Microbiology Method Development and Standardisation Group (MMDSG) which was set up to standardise, review and update SOPs. Currently there is no central national quality management system, which makes standardisation difficult to maintain.
NHS Wales requires a national quality management system, which will be managed by a National Quality Management Team and locally in each health board /service. The national team will not only maintain standardised SOPs but also documentation for the new national LIMS service about to be procured including system and training documentation. It may also be used by the current LIMS to maintain validation of the Blood Transfusion module.
A key aim of the new LIMS service is to ensure a more standardised implementation with system documentation maintained nationally so that testers sitting with the Wales National Quality Management Team can support local sites with their user acceptance testing.
II.2.5) Award criteria
Quality criterion: Technical Requirements
/ Weighting: 40
Quality criterion: Demonstration Evaluation
/ Weighting: 30
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 189-459881
Section V: Award of contract
Contract No: AW.0028
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/03/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Genial Compliance Systems Ltd
Unit 52, coWorkz Business Centre, Chester West Employment Park
Chester
CH14QL
UK
Telephone: +44 7957120447
NUTS: UKL23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 107 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
7. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of All Wales Pathology Network.
(WA Ref:101035)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts Of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
27/03/2020