Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Paul.Thomas4@wales.nhs.uk
Telephone: +44 1443848585
E-mail: Paul.Thomas4@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Scanning and Archiving Service for Welsh Blood Service
Reference number: WBS-OJEU-45088
II.1.2) Main CPV code
79999100
II.1.3) Type of contract
Services
II.1.4) Short description
The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily
accessible by authorised members of staff accessible by authorised members of staff.
The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of
600,000 sheets per annum
The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto
the new system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
176 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Welsh Blood Service Headquarters
Ely Valley Road
Llantrisant
CF72 9WB
II.2.4) Description of the procurement
The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily
accessible by authorised members of staff accessible by authorised members of staff.
The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of
600,000 sheets per annum
The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto
II.2.5) Award criteria
Quality criterion: Physical storage
/ Weighting: 4
Quality criterion: Record disposal and destruction
/ Weighting: 8
Quality criterion: retreival and deliveries
/ Weighting: 10
Quality criterion: Electronic document and records management system
/ Weighting: 20
Quality criterion: Implementation plan
/ Weighting: 10
Quality criterion: Transition
/ Weighting: 8
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tender documents are available on Bravo E-Tender Wales
https://etenderwales.bravosolution.co.uk
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 227-560583
Section V: Award of contract
Contract No: WBS-OJEU-45853
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2021
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
TRANS MEDIA TECHNOLOGY LTD
TRANS MEDIA TECHNOLOGY LTD, UNIT 2-4, KINGSWAY, SWANSEA WEST IND. PARK
SWANSEA
SA54DL
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 176 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:108754)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
04/03/2021