CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Building capacity, collaboration and diversity in the eNGO sector

2.2

Description of the goods or services required

Client Organisation: Wales Environment Link

Service required: Facilitation, specialist advice and evaluation

Estimated value of tender: £32,000

Estimated duration: 60 - 70 days between March and July 2021

Name of Contact: Karen Whitfield, Joint Director, Wales Environment Link

Response deadline: Wednesday 17th March 9am

Clarification and negotiation meetings: Interviews week commencing 15 and/or 22 March

Confirmation of contract: Decision by Friday 26th March

Completion of work: Friday 30th July

Overview

Wales Environment Link (WEL) is a network of environment, countryside and heritage organisations working in Wales, and linking the work of the environmental NGO sector with the Welsh Government, public bodies and the Senedd. Our vision is a thriving Welsh environment for future generations. WEL supports its members to work together, primarily on environmental policy and advocacy, building trust and expertise within the network. In April 2019, the Welsh Government declared a climate emergency, and has since acknowledged the interlinked nature emergency, as referenced in the 2019 Interim State of Natural Resources Report. The work of the WEL network focuses on tackling the climate and nature emergency.

WEL seeks a consultant with experience in building consortia and developing large multi-partner projects, to work with WEL members and appropriate external partners in developing their skills and capacity in this area. The work will involve the development of a minimum of three specific project ideas to project brief stage, and also requires an evaluation report for the whole project.

Methodology

There are three strands to this piece of work:

1. 15 days of consultancy time to be spent with approx 15 WEL member organisations. Each organisation receives up to a day of consultancy time so that its staff can identify priority project ideas, outcomes, challenges and training needs relating to the development of multi-partner projects. These days will lay the groundwork for a series of workshops and training that will help them develop their skills.

2. A series of six facilitated workshops to be undertaken to allow participants to improve their understanding and work on a minimum of three specific project ideas, taking each of them to project brief stage that includes identification of partners and possible funding routes.

3. Evaluation of the whole project to include

a. baseline skill level of participants in project development

b. an assessment of the usefulness of the project to participants in moving forward with the practical development of multi-partner projects in the 6-12 months following project’s end.

c. an assessment of the usefulness of training courses provided through another strand of the project, which will focus on project development, improving diversity within organisations and more diverse community engagement

d. an assessment of the usefulness to participants of diversity workshops provided by the project

The successful candidate will develop an effective programme combining one-to-one consultancy time with facilitated workshops. Evaluation methodology should establish a baseline within both the project development and diversity strands of the project, then demonstrate how the programme, which will include a substantial training budget, has improved skills and/or capacity for participants in the area of multi-partner project development, improving diversity within organisations and in relation to more diverse community engagement and campaigning. Please specify in your application how you would go about delivering the three work strands above in the most effective way.

Outputs/deliverables

The following outputs will be required:

• a minimum of three project case studies, to include method of development and project brief for participants to take forward following the end of the project

• a mid-term progress report in Word

• a final evaluation report for the whole project in Word and pdf

• a set of evaluation data from any evaluation questionnaires/interviews, to be stored in a readily accessible electronic format such as Excel or Word

All outputs should be presented in digital format for use online and should all be bilingual, both English and Welsh with Welsh content presented as per Welsh Language Commission bilingual presentation guidelines. They should be accessible and disability compliant for use on the WEL website. There is a separate budget available for translation, though we would expect the successful candidate to organise translation and then invoice us for this separately.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108758.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Estimated value of tender: £32,000

3 Conditions for Participation

3.1

Minimum standards and qualification required

Award criteria

A proposal for undertaking the work should include:

• a detailed methodology for undertaking the work, including an evaluation methodology

• details of staff allocated to the project, identifying the project manager, together with experience of the contractor and staff members in carrying out similar projects

• the allocation of days between members of the team

• the daily charging rate of individual staff involved

• a timescale for carrying out the project

• an overall cost for the work inclusive of VAT and expenses

Proposals submitted will be assessed by Wales Environment Link against the following questions, which will be weighted equally in scoring:

1. To what extent does the proposal demonstrate an understanding of the issues and the sector related to this brief?

2. To what extent are the methodology and methods appropriate to the requirements set out in this brief?

3. What degree of experience does the bidder demonstrate in order to successfully complete the work?

4. How well has the bidder structured the work in order to successfully manage the contract and deliver the required work to the budget and timetable required?

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:108758)

5.2

Additional Documentation

5.3

Publication date of this notice