Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Qualifications Wales
Q2 Building, Pencarn Lane, Imperial Park
Newport
NP10 8AR
UK
Telephone: +44 1633373205
E-mail: procurement@qualificationswales.org
NUTS: UKL2
Internet address(es)
Main address: http://www.qualificationswales.org
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA41978
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Finance & HR Cloud Software
Reference number: QW202109
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The provision of Finance and HR cloud software (SAAS or other similar hosted arrangement) to include software licensing, implementation, training, support and other services.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
301 287.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Finance Cloud Software
II.2.2) Additional CPV code(s)
48442000
48443000
48812000
48440000
48490000
72260000
72261000
72263000
72265000
72266000
72267000
72267100
72268000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport, Wales
II.2.4) Description of the procurement
We require the finance cloud software to be a COTS product and have the following functionality:
General ledger
P2P and purchase ledger
Cash book
Project accounting
Fixed assets
Workflow
Reporting
Expenses (optional.
Sales ledger (not currently used)
Web service API interface option preferred
Interface with MS Office
Support bilingual remittances (Welsh & English).
Interface with the HR software(lot 2)- No longer required. Changed to interface with a third party expenses system
We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.
II.2.5) Award criteria
Quality criterion: Stage 3: Compliance with desirable requirements
/ Weighting: 12.5
Quality criterion: Stage 3: Useability
/ Weighting: 12.5
Quality criterion: Stage 3: Implementation planning & delivery
/ Weighting: 10
Quality criterion: Stage 3: Ongoing support
/ Weighting: 15
Quality criterion: Stage 4: Useability
/ Weighting: 60
Quality criterion: Stage 4: Implementation planning & delivery
/ Weighting: 30
Quality criterion: Stage 4: Ongoing support
/ Weighting: 10
Quality criterion: Stage 5: Total quality scores from stage 3
/ Weighting: 30
Quality criterion: Stage 5: Total quality scores from stage 4
/ Weighting: 50
Quality criterion: Stage 5: Price
/ Weighting: 20
Price
/ Weighting:
Stage 3: 50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Expenses option not awarded
Lot No: 2
II.2.1) Title
HR Cloud Software
II.2.2) Additional CPV code(s)
48450000
72260000
72261000
72263000
72265000
72266000
72267000
72267100
72268000
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
Newport, Wales
II.2.4) Description of the procurement
We require the HR cloud software to be a COTS product and have the following functionality:
Establishment
Employee records
Absence management
HR management
Self-service portal (bilingual - Welsh & English)
Recruitment (bilingual - Welsh & English)
Flexi Time Management
Performance Management
Workflow
Reporting
Web service API interface option preferred
Interface with MS Office
Interface with the Finance software(lot 1) Not required
We may choose to defer introduction of the recruitment, flexi-time and performance management requirements or may not implement at all during the life of the contract.
We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.
II.2.5) Award criteria
Quality criterion: Stage 3: Compliance with desirable requirements
/ Weighting: 12.5
Quality criterion: Stage 3: Useability
/ Weighting: 10
Quality criterion: Stage 3: Implementation planning & delivery
/ Weighting: 10
Quality criterion: Stage 3: Welsh language capability
/ Weighting: 7.5
Quality criterion: Stage 3: Ongoing support
/ Weighting: 10
Quality criterion: Stage 4: Useability
/ Weighting: 60
Quality criterion: Stage 4: Implementation planning and delivery
/ Weighting: 30
Quality criterion: Stage 4: Ongoing support
/ Weighting: 10
Quality criterion: Stage 5: Price
/ Weighting: 20
Quality criterion: Stage 5: Total quality scores from stage 3
/ Weighting: 30
Quality criterion: Stage 5: Total quality scores from stage 4
/ Weighting: 50
Price
/ Weighting:
Stage 3: 50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 200-486690
Section V: Award of contract
Lot No: 1
Title: Finance Cloud Software
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2021
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Limited
30 Stamford Street
London
SE1 9LS
UK
Telephone: +44 1132010749
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 192 520.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: HR Cloud Software
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/02/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR
Ruddington Hall, Ruddington
Nottinghamshire
NG116LL
UK
Telephone: +44 1159457154
Fax: +44 01159405286
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 108 767.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract values are based on implementation, licensing, hosting and support for an initial period of 5 years.
(WA Ref:108350)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
08/03/2021