Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712194
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Performance Management and Portfolio, Project and Programme Management Software
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Denbighshire County Council requires a single solution which can manage performance and projects within a single portal that also facilitates reporting and monitoring of both.
This software package is required to ensure accurate target setting and the consistent recording of achievements to enable monitoring as well as provide visibility of the collective impact across the authority.
The comprehensive software package (Performance and Project) is intended to create a more accurate and transparent mechanism for reporting to Council Members and to the general public which will demonstrate the impact of activities and outcomes, assurance for audit purposes and effectiveness of project management.
The aim is to have a fully configured and functional system by 23 August 2021
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Denbighshire County Council
II.2.4) Description of the procurement
Denbighshire County Council requires a single solution which can manage performance and projects within a single portal that also facilitates reporting and monitoring of both.
This software package is required to ensure accurate target setting and the consistent recording of achievements to enable monitoring as well as provide visibility of the collective impact across the authority.
The comprehensive software package (Performance and Project) is intended to create a more accurate and transparent mechanism for reporting to Council Members and to the general public which will demonstrate the impact of activities and outcomes, assurance for audit purposes and effectiveness of project management.
The aim is to have a fully configured and functional system by 23 August 2021
All requirements relating to this procurement exercise can be found with the PROACTIS Source to Contract Portal
II.2.5) Award criteria
Criteria below:
Quality criterion: Product, Support and Maintenance
/ Weighting: 6
Quality criterion: Implementation
/ Weighting: 6
Quality criterion: Product Features Portfolio, Programme and Project Management
/ Weighting: 24
Quality criterion: Product Features Performance Management
/ Weighting: 24
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract will be for a period of 60 months with an option to extend for a further 24 months.
A decision on the renewal / extension will be made before the end of the initial 60 month term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Details can be found within the procurement documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/04/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
15/07/2021
IV.2.7) Conditions for opening of tenders
Date:
15/04/2021
Local time: 13:00
Place:
Electronically via PROACTIS
Information about authorised persons and opening procedure:
Electronically via PROACTIS
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User
Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email
address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable
details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the
“Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held
here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
17. You can now either create your response”, or “Decline” this opportunity
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Details of Community Benefits can be found within the procurement documentation
(WA Ref:108996)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/03/2021