Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
Alder Court, Alder House
Denbighshire
LL17 0JL
UK
Contact person: Lewis Blackshaw
Telephone: +44 2921500512
E-mail: lewis.blackshaw2@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bespoke mail service for Bowel Screening Wales
Reference number: PHW-DCO-54977
II.1.2) Main CPV code
64000000
II.1.3) Type of contract
Services
II.1.4) Short description
Bespoke mail service for Bowel Screening Wales
NHS Wales Shared Services Partnership on behalf of Public Health Wales wish to inform the market that they intend to award an 18-month contract to Royal Mail to deliver a bespoke tracked 48 mail service to provide Bowel Screening Wales participants across Wales with a facility to return test kits to a Screening Laboratory in Wales.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
933 515.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30199240
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Bowel Screening Wales sends invitations and bowel test kits through the post to screening and symptomatic participants.
The Royal Mail service is compatible with Public Health Wales Bowel Screening current IT system. Royal Mail provide a clinically safe method to return bowel kits with the understanding that they contain human material.
The completed bowel test kits can be posted in a Royal Mail post box making it accessible for participants. Royal Mail provide a consistent method for all participants to make this an equitable process for returning bowel screening test kits.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
For all communication regarding this notice, please contact Lewis Blackshaw at lewis.blackshaw2@wales.nhs.uk
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to
Article 32(2)(b)(ii) of the Directive 2014/24/EU (Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015). This is for technical reasons in that this contract may not be awarded to any other particular economic operator.
The incumbent solution allows the capture of bowel screening test kits to be sent and returned by participants across Wales. No reasonable alternative or substitute exists to meet the capability currently in use that would be able to be configured and deployed in a short time without investing a disproportionate and unreasonable amount of public money and Public Health Wales time.
The bowel screening solution is live and is widespread use across Wales by Public Health Wales Bowel Screening and participants. The process has been developed and configured to specifically fit Public Health Wales processes and participant requirements.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-023131
Section V: Award of contract
Contract No: PHW-DCO-54977
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/07/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Royal Mail
PO Box 2064,
WREXHAM
LL128ZF
UK
Telephone: +44 000000
Fax: +44 000000
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 933 515.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
For any further information please contact Emma Burns - emma.burns@wales.nhs.uk
(WA Ref:148708)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
04/03/2025