Cleaning Services, South Campus

Procurement reference

CU.1936.JP

Procurement description

The University are hosting a Pre-Market engagement event for the re-procurement for the provision of Cleaning Services, South Campus:

The required service is:

Out of hours cleaning and day-time janitorial services – South Campus

South Campus Cleaning – Approx value £2,487,639 Per annum

Appointment of 1 Contractor

Scope: General Cleaning

Includes internal out of hours cleaning and day time janitorial support for all academic / administration / and research buildings.

Excludes Halls of Residence and Student Houses.

Includes the supply of all consumable products including paper supplies.

Includes cleaning duties within identified ‘Green’ risk areas (labs etc).

Excludes cleaning duties within any higher ‘Amber’ or ‘Red’ risk areas.

The objectives for the event are;

Allow the University to provide an overview of the requirements of the contract.

Gauge and generate interest around the contract opportunity and assess the supplier’s ability to support the indicative timelines.

Obtain feedback and answer any questions on the requirement as currently defined.

Provide an opportunity for suppliers to raise any concerns they may have

The University are hosting a Pre-market engagement event on Thursday 10th Apr 2025 at 2 – 3pm via Teams.

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

https://in-tendhost.co.uk/cardiffuniversity/

Suppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Tuesday 8th April 2025 – 5pm. The University reserves the right to reject an application to attend sent after this time.

All presentation documentation, questions and answers will be published against the opportunity on the Portal following the event.

Main category

Services

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan

Total value (estimated)

9950566 GBP Excluding VAT

11940667 GBP Including VAT

Contract dates (estimated)

15 September 2025, 00:00AM to 31 July 2027, 23:59PM

Extension end date (if all the extensions are used): 31 July 2029

Cardiff University

Is the total value above threshold?

Above threshold

CPV classifications

• 90910000 - Cleaning services

Delivery regions

• UKL22 - Cardiff and Vale of Glamorgan

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

15 September 2025, 00:00AM

Contract end date (estimated)

31 July 2027, 23:59PM

Extension end date (estimated)

31 July 2029, 23:59PM

Can the contract be extended?

Yes

Engagement process description

The University are hosting a Pre-market engagement event on Thursday 10th Apr 2025 at 2 – 3pm via Teams.

In order to register your attendance and for more information please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend

https://in-tendhost.co.uk/cardiffuniversity/

Suppliers interested in attending the supplier engagement event must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system.

Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is Tuesday 8th April 2025 – 5pm. The University reserves the right to reject an application to attend sent after this time.

Due date

10 April 2025, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

16 April 2025