Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Gethin Barlow
Telephone: +44 2921501500
E-mail: gethin.barlow@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BCU-CP-61407- Provision of CBCT Service
II.1.2) Main CPV code
85150000
II.1.3) Type of contract
Services
II.1.4) Short description
BCUHB are seeking providers to provide Cone Beam Computed Tomography (CBCT) imaging and associated reporting across the 3 regions of the healthboard in West, Central & East areas, thus will be on an individual patient basis. BCUHB do not currently have the required equipment to do this service in house, hence the need to outsource.
This service will support safer care provided to Oral Rehabilitation, Orthodontic, Restorative Dentistry and Maxillofacial patients.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
62 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85121270
II.2.3) Place of performance
NUTS code:
UKL13
UKL12
UKL11
UKL23
II.2.4) Description of the procurement
BCUHB is now seeking to appoint a provider to deliver a CBCT service within Maxillofacial /Orthodontic/Restorative services.
The service provider will work closely with Department of Restorative Dentistry, Orthodontics and Oral and Maxillofacial Surgery, whilst the service is hosted in Glan Clwyd Hospital, Betsi Cadwaladr University Health Board, the requirement is to serve patients from Wrexham and Bangor Hospitals (Pan BCU)
The service provider will provide the service on request, (likely monthly referrals). Expected delivery targets: referrals actioned and appointed within 10 days; reporting delivered to the referrer within 10 days of scan date being sent to the reporter.
The data will be transferred in a secure manner as defined in the most contemporaneous Royal College of Radiologists document "Standards for the provision of teleradiology within the United Kingdom" (currently second edition),
The desirable way for the images to be provided to BCU would be for the imaging device connects directly to the BCU Philips PACS node. However, before any imaging takes place, the patient must already have a visit created in the BCU Soliton Radiology Information System (RIS), and therefore the site would need a computer connected to BCU Network Running the BCU soliton RIS Software. The imaging device should then use a dynamic worklist to pull up the correct patient details (this means the operator selects the patient from a pre-populated list rather than typing in the information manually). This helps avoid errors and ensures that only studies for BCU patients are sent to the BCU PACS. No other images or studies from outside patients should be sent to the BCU PACS node, only those that match patients already registered in the BCU RIS.
If the above solution is not able to be provided the supplier must be able to send images in standard DICOM format, either using the desirable method above or using a secure, encrypted platform (such as Egress), to protect patient data. The encrypted message system must allow multiple PACS team members to access the files so the workload of uploading can be shared. Each image transfer must include full patient details: NHS number, date of birth, full name, address, and the study date without chasing other sources for this information. This information is crucial so the BCU team can create the corresponding visit in RIS and ensure the images are correctly matched and uploaded to the patient’s record.
Overall management for the service will be the responsibility of BCUHB
The Services will be delivered at a safe and clean environment, with imaging conducted according to the specification.
BCUHB will provide patient records; imaging request form with patient-specific scanning requirements; prostheses (if necessary); secure file exchange portal. All images will be available electronically in conjunction with a report, in the format described above.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 65
Price
/ Weighting:
35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-000527
Section V: Award of contract
Contract No: BCU-CP-61407
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/03/2026
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DENTISTRY BY MIKE LIMITED
8 Llys Castan,, Parc Menai
Bangor
LL574FH
UK
Telephone: +44 1248858383
NUTS: UKL12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 62 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a Provider Selection Regime Wales (PSR Wales) intention to award notice. The awarding of this contract is subject to the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period.
Representations by providers must be made to decision makers by 11:59pm Friday 26th March 2026. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR Wales.
(WA Ref:163081)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
18/03/2026