CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Sale of Office Furniture

2.2

Description of the goods or services required

As part of the provision of new accommodation and rationalisation of offices, during 2015 and 2016 Caerphilly County Borough Council requires a one off clearance of a large amount of office accommodation and recycling of redundant furniture.

The Authority requires the successful contractor to provide the necessary management, supervision, vehicles, equipment, labour, and protective materials required for the satisfactory discharge of the contract.

It is envisaged that the initial bulk of the removals will be undertaken during June / July 2016 from Dyffryn House.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=46028.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Tenderers are required to inspect the premises, satisfy themselves as to the type, quantity and condition of furniture to be recycled and the scope and volume of work involved in the clearance.

Any information provided by the Council or its officers in the course of the tendering exercise verbally, in writing, or by drawings, is to be regarded as indicative only in order that tenderers may assess the resources necessary.

As above Tenderers should familiarise themselves with the items concerned.

A short briefing session followed by escorted visit of the site has been arranged for:

10:00am on Wednesday 25th May 2016

Venue:

Dyffryn House

Dyffryn Business Park

Ystrad Mynach

Hengoed

CF82 7RJ

A further service will be provided on an adhoc basis and the council does not commit to any value or quantity to be provided.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers are required to assess the suitability of the furniture for recycling (including that sold under the Social Responsibility/Charity Scheme below) and that which cannot be recycled. Additionally, tenderers are required to state within their tender the proportion of the total quantity of furniture removed from the Authority's offices under this tender and the percentage of furniture that will be recycled. The successful contractor will be required to provide evidence and a record of the quantities that have been separately recycled, reused, sold or otherwise disposed of.

The contractor will not be required to remove computers or other ICT equipment. Sundry small items of operational equipment (including electrical/electronic equipment) may be required to be disposed of and these may require compliance with the Waste Electrical and Electronic Equipment (WEEE) Regulations 2006. The majority of removals for recycling or disposal will be furniture (already emptied where appropriate).

Social Responsibility/Charity Scheme

The successful contractor will provide a scheme for the Council to nominate organisations, or for Local Organisations, Schools and Charities to request purchase of recycled furniture on pre agreed terms.

The Awarded Contractor shall not sublet or sub-contract any part or whole of the Standing Offer and any orders given thereunder without the prior written consent of the Authority.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/EQ1400/16/RJ

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Plaza System as stated above and then completing the online e-tender submission.

(WA Ref:46028)

5.2

Additional Documentation

5.3

Publication date of this notice