Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Denbighshire County Council
Finance, Assets and Housing, Caledfryn, Smithfield Road
Denbigh
LL16 3RJ
UK
Contact person: Peter Simpson
Telephone: +44 1824706706
E-mail: peter.simpson@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Council Housing External Major Repairs
II.1.2) Main CPV code
45211200
II.1.3) Type of contract
Works
II.1.4) Short description
The scope of works required for Phase 1 will be as follows:
Replacement of existing roof coverings, fascias, soffits, bargeboards and rainwater goods, re-rendering of external wall elevations, remedial repairs to roof timbers and masonry, replacement entrance canopies and porches, and environmental improvements such as fencing and external paving.
Phases 2 and 3 will be of a similar nature to phase 1.
The project will be delivered in 3 phases over a period of 4 years.
II.1.5) Estimated total value
Value excluding VAT:
4 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45453100
45211340
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
The County of Denbighshire
II.2.4) Description of the procurement
Denbighshire County Council Housing Services department are seeking to appoint 5 contractors on to a framework agreement for the works described in the tender document. The project will be delivered in 3 phases. The scope of works required for Phase 1 will be as follows.
Replacement of existing roof coverings, fascias, soffits, bargeboards and rainwater goods, re-rendering of external wall elevations, remedial repairs to roof timbers and masonry, replacement entrance canopies and porches, and environmental improvements such as fencing and external paving. The requirement for Phases 2 and 3 will be of a similar scope but may differ dependent on the property type.
Bidders should note that the supplier ranked in first position following the evaluation will be awarded the first phase of the project, and Phases 2 and 3 will be subject to a further competition under the framework. The framework will last for a period not exceeding four years from the date of award.
II.2.5) Award criteria
Criteria below:
Quality criterion: Project Specific Questions
/ Weighting: 27
Quality criterion: Community Benefits
/ Weighting: 3
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
4 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Authority will evaluate the financial stability of your organisation using the Dun and Bradstreet (D&B) Financial Supplier Portfolio Manager and the following methodology.
1. Where a provider receives a D&B Failure score of equal to or greater than either 51 or the Industry Average figure (whichever is the lower figure) at the time of the evaluation, they will be awarded a “pass” for Question 4.01 of the Stage 1 evaluation questions. The remainder of their financial submission will then be evaluated pursuant to Questions 4.02 to 4.17 of the Stage 1 evaluation questions. If a providers’ “D&B Failure score” is lower than 51 or the Industry Average (whichever is the lower figure), their submission will then be assessed by reference to paragraphs (2) to (3) below as appropriate.
2. Where a provider receives a D&B Failure score between 11 and either 50 or the Industry Average figure (whichever is the lower figure) then an evaluation will be undertaken by one of the Authority’s Financial Accountants. A number of factors will be considered as part of this assessment based on the D&B Comprehensive Report and the reasons for the decision will be recorded. This will include the financial accounts submitted, the D&B Comprehensive Report, financial value and nature of the project.
3. Any provider that receives a D&B Failure score of 10 or less at the time of assessment will be awarded a “fail” for Question 4.01 and the Authority may set the tender aside and not consider it further, subject to paragraph (4) below.
4. Where a provider receives a “fail” mark pursuant to paragraphs (2) or (3) above, the Authority may award that provider a “pass” mark for Question 4.01 at its sole discretion where:
a. the provider(s) provides a written undertaking that, if selected as the preferred provider(s) for the project, they would be able to provide a Parent Company Guarantee, signed by their parent company; and
b. the parent company(s) itself pass the criteria set out at paragraphs (1) to (3) above (save that all references to this paragraph (4) in such guidance shall not apply to an analysis of a parent company’s financial standing).
Minimum level(s) of standards required:
The Industry Average figure for this project is 48
The Industry SIC Code to be used for this project is 41202 (Construction of Commercial Buildings)
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/07/2016
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/09/2016
IV.2.7) Conditions for opening of tenders
Date:
07/07/2016
Local time: 16:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
Denbighshire County Council Housing Services department are seeking to appoint 5 contractors on to a framework agreement for the works described in the tender document. The project will be delivered in 3 phases.
The scope of works required for Phase 1 will be as follows.
Replacement of existing roof coverings, fascias, soffits, bargeboards and rainwater goods, re-rendering of external wall elevations, remedial repairs to roof timbers and masonry, replacement entrance canopies and porches, and environmental improvements such as fencing and external paving.
The requirement for Phases 2 and 3 will be of a similar scope but may differ dependent on the property type.
Bidders should note that the supplier ranked in first position following the evaluation will be awarded the first phase of the project, and Phases 2 and 3 will be subject to a further competition under the framework. The framework will last for a period not exceeding four years from the date of award.
The tender process is being undertaken using the Proactis e-Tendering portal and all submissions will be done via this portal. No paper tender documentation will be issued. Please see the Additional Documents section for further information.
Please note that you must access the information through the Proactis portal. Expressing an interest via the notice alone will not give you access to the information.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=46295.
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The successful provider will be expected to maximise the Targeted Recruitment and Training opportunities and meet the 78 weeks of apprenticeships/work experience/ training and/or employment for disadvantaged groups, long term unemployed, NEETS, disabled, economically inactive for every 1m GBP spent.
Please note that it is a requirement that a successful contractor will complete an Employment and Skills plan with the Client, monitored by SPONSA and the National Construction Skills Academy.
It is also a requirement that the Value Wales Community Benefits Measurement tool is completed for the project every 12 months and submitted to Value Wales at: Community.Benefits@wales.gsi.gov.uk.
(WA Ref:46295)
VI.4) Procedures for review
VI.4.1) Review body
Denbighshire County Council
Caledfryn, Smithfield Road
Denbigh
LL16 3RJ
UK
Telephone: +44 1824706706
E-mail: peter.simpson@denbighshire.gov.uk
Internet address(es)
URL: www.denbighshire.gov.uk
VI.5) Date of dispatch of this notice
27/05/2016