Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: www.cardiff.ac.uk/purch/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.1) Name and addresses
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792295890
E-mail: procurement@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: www.swansea.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.1) Name and addresses
Aberystwyth University
c/o Finance Office, Student Welcome Centre, Penglais Campus
Aberystwyth
SY23 3FB
UK
Telephone: +44 1970628611
E-mail: tenstaff@aber.ac.uk
Fax: +44 1970621753
NUTS: UKL1
Internet address(es)
Main address: www.aber.ac.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
I.1) Name and addresses
Prifysgol Bangor / Bangor University
Finance Office, Cae Derwen, College Road
Bangor
LL57 2DG
UK
Telephone: +44 1248382057
E-mail: procurement@bangor.ac.uk
NUTS: UKL12
Internet address(es)
Main address: http://www.bangor.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0340
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supercomputing Wales Equipment and Services
Reference number: SPEC535
II.1.2) Main CPV code
30211100
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender is split into three lots. The first two involve the replacement of the existing supercomputer services situated at both Cardiff University (Lot 1) and Swansea University (Lot 2). The third lot (Lot 3) is a High Performance Data Analytics system.
Further information is contained in the SQ document and the ITT.
II.1.5) Estimated total value
Value excluding VAT:
14 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1,2 and 3
Lots 1 and 2
Lots 1 and 3
II.2) Description
Lot No: 1
II.2.1) Title
Cardiff Supercomputer Solution
II.2.2) Additional CPV code(s)
30211100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Lot 1 Cardiff Supercomputer:
Lot 1 is to replace the existing supercomputing services (hardware and software) at Cardiff University for both HPC Wales 1 Ltd and Cardiff University's centralised system (Raven). This includes the cluster management and user access interfaces, the compute node partition (with a sub set of novel architecture and enhanced memory nodes), file systems & associated high performance storage, and relevant software environment. There is also a requirement to migrate a live user community onto this replacement service. Full details are presented in the ITT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Phase 1 Equipment and Services will represent the initial call off contracts under this Framework agreement.
It is envisaged that subject to funding/income generation that there will be the opportunity for further call off contracts under this Framework agreement under Phase 2.
Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts.
Further details are outlined in SQ and ITT documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys
Lot No: 2
II.2.1) Title
Swansea Supercomputer Solution
II.2.2) Additional CPV code(s)
30211100
II.2.3) Place of performance
NUTS code:
UKL18
II.2.4) Description of the procurement
Lot 2 Swansea Supercomputer Service:
Lot2 is to replace the existing supercomputing service (hardware and software) at Swansea University's Supercomputing Wales hub. This includes the cluster management and user access interfaces, the compute node partition (with a sub set of novel architecture and enhanced memory nodes), file systems & associated high performance storage, and relevant software environment. There is also a requirement to migrate a live user community onto this replacement service. Full details are presented in the ITT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Phase 1 Equipment and Services will represent the initial call off contracts under this Framework agreement.
It is envisaged that subject to funding/income generation that there will be the opportunity for further call off contracts under this Framework agreement under Phase 2.
Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts.
Further details are outlined in SQ and ITT documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys
Lot No: 3
II.2.1) Title
High Peformance Data Analytics
II.2.2) Additional CPV code(s)
30211100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Lot 3 High Performance Data Analytics
This Lot is to support the emerging "Big Data" research drivers based on a developmental service, although it will have production component. The aim is to provide a dedicated platform that will require the provision of software for managing and controlling a local cloud solution, virtualisation, scheduling and running containers across a shared environment, workload management capable of provisioning machines, and support for various open-source analytics style databases. In addition there is a requirement for a flexible storage system to support diverse workloads, filewalls and encryption applicable for medically related research and a full software environment for the development of analytics tools and workflows. Full details are provided in the ITT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Phase 1 Equipment and Services will represent the initial call off contracts under this Framework agreement.
It is envisaged that subject to funding/income generation that there will be the opportunity for further call off contracts under this Framework agreement under Phase 2.
Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts.
Further details are outlined in SQ and ITT documents
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the SQ documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the Invitation to tender documents (ITT).
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/06/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
28/07/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.
The University reserves the right to award the framework in whole or part.
The University reserves the right to annul the tendering process and not award any Lot.
All documents to be priced in GBP and all payments made in GBP
All documents to be priced in GBP excluding VAT.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As set out in the Invitation to Tender (ITT) documents.
(WA Ref:65788)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
Internet address(es)
URL: www.cardiff.ac.uk/purch/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
26/05/2017