CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework for Installation, Repair and Maintenance of Lifts

2.2

Description of the goods or services required

The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,500 properties in number) and other properties.

The Council has 20 properties containing passenger lifts (made up of high rise and sheltered properties).

Scope

- Lifts Installation Upgrades

- Planned Lift Maintenance

- Responsive Lift Repairs

Structure

The Council has concluded that its requirements are best achieved by procuring a Framework Agreement with one Contractor delivering all elements (installation, repair and maintenance). This provides continuity of responsibility from installation through to repair and maintenance. The following shows the structure of the Framework:

- Framework Period – 2 Years (with an option to extend for a further 2 years)

- Estimated Contract Value over 2 years - 1,324,500GBP

- Estimated Contract Value over 4 years - 1,550,000GBP

- Ordering Mechanism – Direct award based on the Schedule of Rates & Lump Sums

Description of the Works

Lift Installation Upgrades

The following programme of lift upgrades is expected to be delivered via this Framework Agreement. It is anticipated that they will be delivered within years 1 and 2 of the framework.

- Beech House (2 lifts)

- Sycamore House (2 lifts)

- Loudoun House (2 lifts)

- Nelson House (2lifts)

It is anticipated that the total value of these upgrades will be approximately 1.1mGBP

Planned Maintenance

The documentation provides details of the properties which contain lift(s) which will require annual maintenance agreements:

It is anticipated that the total annual value of these maintenance agreements will be approximately 95,000GBP

Responsive Lift Repairs

The estimated annual value of responsive lift repairs is 17,500GBP. This is based on data for the 12-month period October 2016 to September 2017.

The majority of maintenance is covered under the planned maintenance agreements; and it is anticipated that responsive lift repairs are likely to be due to (for example) vandalism, mis-use or additional legislative Health & Safety requirements.

It should be noted that there is no guarantee that these volumes will remain unchanged; and will be dependent upon demand.

The table within the documentation provides details of order types and numbers for this period.

It is anticipated that the total annual value of responsive repairs will be approximately 17,250GBP.

Scope of Works

The scope of the work may include (but not be limited to) the following:

- Asbestos Removal / Disposal

- Asbestos Assessment

- Electrician Services

- Lift & Escalator Maintenance

- Lift Installation

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see documentation via Proactis Portal on https://supplierlive.proactisp2p.com/account/login

The Authority reserve the right to appoint a replacement contractor in the event of one of the contractors initially being appointed withdrawing.

4 Administrative Information

4.1

Type of Procedure

Dual stage

4.2

Reference number attributed to the notice by the contracting authority

ERFX1004416

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The Authority reserve the right to appoint a replacement contractor in the event of one of the contractors initially being appointed withdrawing.

(WA Ref:81461)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Further information will be provided at ITT Stage

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice