Minimum standards and qualification required
4.2 NRW intends to conduct this procurement using the BravoSolution etenderwales portal: https://etenderwales.bravosolution.co.uk/web/login.shtml
4.3 BravoSolution has overall responsibility for any technical queries including:
4.3.1. Access to the BravoSolution etenderwales portal;
4.3.2 Access to the online ITT and technical parameter documents via the portal; and
4.3.3 System advice and guidance.
4.4 BravoSolution can be contacted on 0800 368 4852 or by email to help@bravosolution.co.uk.
4.5 Any clarification requests relating to the contents of the ITT should be directed to NRW via the message portal in etenderwales. Once a bidder raises a clarification NRW’s response will be posted via the message portal within the etenderwales system and broadcast to all interested parties. Clarification responses will include both the original clarification request and the response but will be anonymised.
4.6 Bidders must raise clarifications on the content of this ITT by the deadline set out in the timetable at section 3.1 (Procurement Timetable). NRW is under no obligation to respond to clarification requests received after this deadline.
4.7 Any clarification requests should clearly reference the appropriate paragraph in the ITT documentation and, to the extent possible, should be aggregated rather than sent individually.
4.8 Bidders must return their tender response via the etenderwales system by the deadline set out in the timetable at section 3.1 (Procurement Timetable). Late tender responses may, at NRW’s discretion, be discounted from further consideration.
4.9 NRW reserves the right to extend the deadlines set out in section 3.1 (Procurement Timetable) at its absolute discretion. Any extensions granted will apply to all bidders.
4.10 Bidders must read this entire document, and any instructions provided on the etenderwales portal before completing any part of this tender.
4.11 Bidder responses to questions must comply with the character count where specified. Please note that information provided outside the scope of the character count will be disregarded.
4.12 Bidders should respond as follows in the ITT.
4.12.1 The bidder must complete all relevant questions in the Qualification Envelope. Tenders that do not meet the requisite criteria will not progress to the next stage of the evaluation.
4.12.2 Complete Section 9 – Additional Qualification Questionnaire -
The bidder must complete all of the questions in the Additional Qualification Questionnaire section (Please see table below). Please note, that bidders must achieve a pass in order to progress to the next stage.
4.12.3 Complete the Commercial Envelope. The bidder must complete the Pricing Schedule for each lot that they are bidding for, by downloading the Pricing Schedule for the lot, completing it and up-loading it to the relevant Commercial Envelope. The total figure calculated in the Pricing Schedule spreadsheet must then be entered into the Commercial Envelope.
4.13 Unless required specifically to do so, bidders are not required to submit any other information. Please note that any additional information supplied by bidders that was not requested will be disregarded.
4.14 Tender responses (including all accompanying documents) may be submitted in English or Welsh. A tender submitted in Welsh will be treated no less favourably than a tender submitted in English.
4.15 To constitute a bona fide tender, it is essential that all information requested is duly completed and returned. Any details not provided or fully completed may constitute an admission of unsuitability/inability to fulfil requirements and may result in the tender being rejected at the absolute discretion of NRW.
4.16 If any of the information supplied by bidders in response to the tender documents changes in the ensuing evaluation period, or thereafter, bidders must provide NRW promptly with full details in writing of the relevant changes.
4.17 If after viewing the ITT package a bidder decides not to submit a tender response, NRW would be grateful if the bidder would supply reasons for not responding to the ITT. This can be done via the message portal.
4.18 Prices must be stated in Sterling (GBP) and be exclusive of VAT.
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