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Summary

OCID:: ocds-kuma6s-092067
Published by:: Picton Castle Trust
Authority ID:: AA75482
Publication date:: 10 May 2019
Deadline date:: 24 June 2019
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Picton Castle Trust is seeking suitably experienced and qualified building and conservation contractors to carry out sensitive conservation, repair and construction to the Grade II range of outbuildings and walled garden. While detail and specifications are attached to this notice and other plans and drawings available on request; as part of the overall project the contract will: Repair the walls and structures externally and internally in the range of outbuilding within the walled garden areas, including roofing, underpinning of gardener’s office etc. Restore the very fine wrought iron gates and iron works. Repair, consolidate and restore areas of wall and post that are damaged or have collapsed. Repair, consolidate and restore the gardener's office, bothy, store, fernery, potting sheds and range of buildings that abut the walled garden, bringing them back in to sustainable re-use. provide one heritage glass house (an appropriate heritage replica based on records) in the courtyard garden as part of the working attraction and circulation space. Remove modern but ruined glass house and replace with heritage replica and reuse original green house and cold frame bases as raised beds. Remove old sheds to provide a composting space and provide some new sheds, protection and space for garden implements. In order to supply the services required effectively the successful tender will need to demonstrate: 1. Experience of construction/building and conservation repair using appropriate methods ( lime/hot works etc.) and other work relevant to this tender and working with protected structures of similar historical importance. 2. An appreciation of the architectural significance of the structures and their importance. 3. The ability and resources to mobilise and support the site team and provide the necessary skills and expertise to fulfil the contract. 4. Preparedness to work constructively with the Trust during the course of the project, fulfilling the Trust’s vision for the project and the ongoing public access that the gardens promote 5. Employer, Public Liability and Indemnity Insurance required and details and levels and those of Health and Safety policies should also be provided as specified. 6. The proposal should state when the team will be able to start work and indicate when it will be completed (as per programme) and confirm that it has the resources to do this. 7. Provide three examples of relevant previous work and references. 8. All tenderers will be expected to visit the site.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: WORKS

1 Authority Details

1.1 Authority Name and Address

Official Name: Picton Castle Trust
Postal Address: Picton Castle, The Rhos,
Town: Haverfordwest	Postal Code: SA62 4AS	Country: UK
For the attention of: Dai Evans	Telephone: +44 1437751326
E-Mail: de@pictoncastle.co.uk	Fax:
Internet Address (URL): www.pictoncastle.co.uk Electronic access to information: www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Picton Castle Walled Garden Project - Conservation,Construction, Repair and Restoration

2.2 Description of the goods or services required

While detail and specifications are attached to this notice and other plans and drawings available on request; as part of the overall project the contract will:

Repair the walls and structures externally and internally in the range of outbuilding within the walled garden areas, including roofing, underpinning of gardener’s office etc.

Restore the very fine wrought iron gates and iron works.

Repair, consolidate and restore areas of wall and post that are damaged or have collapsed.

Repair, consolidate and restore the gardener's office, bothy, store, fernery, potting sheds and range of buildings that abut the walled garden, bringing them back in to sustainable re-use.

provide one heritage glass house (an appropriate heritage replica based on records) in the courtyard garden as part of the working attraction and circulation space.

Remove modern but ruined glass house and replace with heritage replica and reuse original green house and cold frame bases as raised beds.

Remove old sheds to provide a composting space and provide some new sheds, protection and space for garden implements.

In order to supply the services required effectively the successful tender will need to demonstrate:

1. Experience of construction/building and conservation repair using appropriate methods ( lime/hot works etc.) and other work relevant to this tender and working with protected structures of similar historical importance.

2. An appreciation of the architectural significance of the structures and their importance.

3. The ability and resources to mobilise and support the site team and provide the necessary skills and expertise to fulfil the contract.

4. Preparedness to work constructively with the Trust during the course of the project, fulfilling the Trust’s vision for the project and the ongoing public access that the gardens promote

5. Employer, Public Liability and Indemnity Insurance required and details and levels and those of Health and Safety policies should also be provided as specified.

6. The proposal should state when the team will be able to start work and indicate when it will be completed (as per programme) and confirm that it has the resources to do this.

7. Provide three examples of relevant previous work and references.

8. All tenderers will be expected to visit the site.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=92067.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	45000000		Construction work
	45210000		Building construction work
	45212000		Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
	45212300		Construction work for art and cultural buildings
	45212354		Castle construction work
	45262000		Special trade construction works other than roof works

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Total quantity or scope of tender

The full detail of required works is appended. However, plan and drawings files are to large to upload to the site portal and can be obtained from de@pictoncastle.co.uk.

3 Conditions for Participation

3.1 Minimum standards and qualification required

1.Experience of construction/building and conservation repair using appropriate methods ( lime/hot works etc.) and other work relevant to this tender and working with protected structures of similar historical importance.

2. An appreciation of the architectural significance of the structures and their importance.

3. The ability and resources to mobilise and support the site team and provide the necessary skills and expertise to fulfil the contract.

4. Preparedness to work constructively with the Trust during the course of the project, fulfilling the Trust’s vision for the project and the ongoing public access that the gardens promote.

5. Employer, Public Liability and Indemnity Insurance required and details and levels and those of Health and Safety policies should also be provided as specified.

6. The proposal should state when the team will be able to start work and indicate when it will be completed (as per programme) and confirm that it has the resources to do this.

7. Provide three examples of relevant previous work and references.

8. All tenderers will be expected to visit the site.

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
21-06-2019 Time 17:00

Estimated award date
26-06-2019

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

Evaluation of the tender will also include the response to the following and as outlined in the attached invitation.

1. What do you consider to be the principal issues in relation to these structures in particular and how would you tackle them( e.g. conservation, ecological, archaeological)?

2. What experience do you have in working on structures of this type? How would you ensure you had the resources to complete the job in the time required and to deal with contingencies such as ill-health, or bad weather?

3.How would you balance of working to timescale; but managing the requirements of a garden that accepts paying visitors and will still need protected access in some areas?

Please note that although the asbestos report is included, that all identified asbestos material within has already been removed from site.

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:92067)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Contractor Tender Information Picton Castle Walled Garden Project

Picton Castle Walled Garden Project - Form of Tender

A2060C Pre Construction Information

Schedule of Works Rev A

J&S-Walled Gardens-Picton Castle-Haverfordwest

FS18-052 - WSI_Picton_Castle_Walled_Garden-revised V2

PictonWalledGarden_Final_2016_V1

TractorShed_ReptileMethodStatement_Apr19

Electrical

Structural

Trees

A2060C RISK REG

A2060 REGISTER OF ISSUE TENDER

Old

2018 12 19 NBS

Picton Data & Privacy Policy

5.3 Publication date of this notice

10-05-2019

SF 51a

Coding

Commodity categories

ID	Title	Parent category
45210000	Building construction work	Works for complete or part construction and civil engineering work
45212354	Castle construction work	Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45000000	Construction work	Construction and Real Estate
45212300	Construction work for art and cultural buildings	Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212000	Construction work for buildings relating to leisure, sports, culture, lodging and restaurants	Building construction work
45262000	Special trade construction works other than roof works	Roof works and other special trade construction works

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
11	Carmarthenshire
10	Pembrokeshire
8	Powys
7	Ceredigion
6	Gwynedd

Document family

Notice details
MAY294311: Picton Castle Walled Garden Project - Conservation,Construction, Repair and Restoration Publication date: 10 May 2019 Deadline date: 24 June 2019 00:00 Notice type: Contract Notice Authority name: Picton Castle Trust
JUL302701: Picton Castle Walled Garden Project - Conservation,Construction, Repair and Restoration Publication date: 24 July 2019 Notice type: Contract Award Notice Authority name: Picton Castle Trust

About the buyer

Main contact:: de@pictoncastle.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
14/05/2019 10:39	Picton Castle Walled Garden Tender - Additional Information 1 The budget for the contract is circa £780,000 We estimate that works will take between 12 and 16 months. The project start has been delayed this year and we expect a start on site in July and a substantial amount of progress to be made/programmed for this year. Please note a full set of plans can be sent by download by contacting either de@pictoncastle.co.uk or geraldineadelaney@gmail.com
16/05/2019 10:50	Picton Walled Garden Drawings and Plans Download Link In addition to the information provided with the notice there are plans and drawings(over 100mgb) available on this Drop Box link. https://www.dropbox.com/s/jm0kjt2b5mn7fh9/Picton%20Walled%20Garden%20Drawings%20Info2.zip?dl=0 Copy or past this in to your browser. If you have any problems accessing the file. Please contact geraldineadelaney@gmail.com
20/05/2019 13:10	ADDED FILE: Schedule in Excel Format - Picton Castle Walled Garden Project This is a Excel format copy of the file already provided as a document as requested.
28/05/2019 08:21	ADDED FILE: Revised Evaluation Criteria Picton Castle Walled Garden Project. Revised and updated evaluation criteria.
28/05/2019 08:26	Information on meeting space requirements. From Site meetings it was noted that within documentation the requirement for the successful contractor to have a meeting space on site large enough to take 8-10 people. Please note that meeting space can be booked at the Castle (if required) to meet this requirement.
30/05/2019 15:52	Picton Walled Garden - Queries raised Additional information following queries raised and a link to view outline concepts for interpretation. Please see below responses to queries raised. 1. Please note that the file marked ‘old' in the issued documents contains previous revisions of 3 drawings and should be disregarded. 2. On the ‘Peach Tree’ wall run there are some areas that are bowed and badly cracked. It is possible that additional areas of instability are evident following the removal of the ivy, however contractors should price for the 2 areas shown and measured on P169(e) & 170(h). 3. Finishes for the Head Gardener’s office are included in the spec (p127). For the walls, the plaster should be repaired where required and finished with 2 coats of Ty Mawr Lime wash, specification M60. For the ceilings, where required areas of lath and plaster should be taken down and replaced. Finish as the walls- 2 coats of Ty Mawr lime wash, spec M60. 4. Some of the railings finials are missing. There are two in the Gardeners Office. The repair of the railings are included within the Provisional Sum page 159(a). 5. Protection of the public adjacent to the works is the responsibility of the Principal contractor 6. Interpretation concepts illustrating the way the Head Gardener’s office and bothy will be displayed after interpretation completion, can be accessed in the link below. https://www.dropbox.com/sh/1lathwpz8xrgc7r/AABwurKUWzWS5J3sxxCSFzVVa?dl=0 If you have any trouble accessing this link please do let us know.
11/06/2019 09:10	Questions raised on site visits. Q1: There doesn’t appear to be any hatched areas on the plans (ITEM G cold Store A) and when looking at drawing t104a the rebuilt with footings note node intersects the front wall at a single point as the SOR is item how many m2 do we allow for likewise with items g,h, i and J or do we enter a m2 rate applicable to an agreed extent, to be agreed onsite? A1: Please allow for all walls on cold frame A to be rebuilt with footings. Q2: North Wall – south Elevation – Lower Section of Wall in Fernery Zone - excel spread sheet no 68k - "Provide and install resin fixed cavity wall ties in accordance with architects details (Provisional Item)" – Drawing number ? A2: There are no details, allow for 140 (provisional sum) Q3: North Wall – south elevation – excel spreadsheet no 45f - "Allow for removal of flashings in hot lime and dispose off site" – 81 metres – What does this mean ? A3: This is worded slightly wrongly and should read “Repoint and consolidate top 4 courses where damaged by removal of flashings in hot lime.inc scaffold” Q4: North Wall -north elevation – excel spreadsheet no 81e - "Supply and install Galvanised Steel Fence, including excavating for and forming concrete pads, as guard to doorway, details as shown on the architects drawing" – Drawing number? A4: See attached revised drawing T-109 (Rev B) of the North wall. Amendments to show estate fencing on plan. No further details. Q5: query ref tool tractor shed, item e within general requirements states construct 100mm walling block on flat as defined within drawing t002 Rev b, however the extent of walling is not defined and then within another drawing T 004 C it shows the slab perimeter to be bunded with sand bags, could you please advise? A5: Attached drawing T-002 (Rev C) which now indicates the walls for the compost area. Drawing T-004 shows the temporary site set-up whilst works are in place. The area where the existing tractor shed is demolished will be used as the compound area while works are in place and the sand bags will be used for protection of the area. When all other works are complete, the new walls for the compost area can be built. Q6: Will some contractor parking be available within the car park near the polytunnels to avoid blocking the site entrance? A6: Yes contractors will be able to park near here.
11/06/2019 09:17	ADDED FILE: Revised drawings following queries and additional information. T109 Revised wall detail drawing.
11/06/2019 09:19	ADDED FILE: Revised drawings following queries and additional information. T002 Revised drawing compost/shed area. T002-C
13/06/2019 12:27	ADDED FILE: Urgent Revision Picton Castle Walled Garden Project Revised following queries locked spreadsheet areas + mismatch between the PDF and Excel. Apologies.
13/06/2019 12:29	ADDED FILE: Urgent Revision Picton Castle Walled Garden Project PDF Revision to match excel.
18/06/2019 10:45	Query regarding the Toilet block. There has been a query regarding the toilets, p152 A, it was unclear what this included. The provisional sum of £20,000 includes for the supply and fit of all sanitaryware and cubicle panels (IPS units).
19/06/2019 11:14	ADDED FILE: Responses to Queries raised 1906 Responses to additional queries raised 1906. Revised drawing to follow.
19/06/2019 11:16	ADDED FILE: Revised Drawing following queries 1906 Revised Drawing T102 -F
19/06/2019 14:36	Notice date(s) changed The Deadline date was changed from 21/06/2019 17:00 to 24/06/2019 17:00. To allow additional time for Contractors to respond to changes and amendments in the tender specification.
21/06/2019 13:58	Submission Procedure For the avoidance of any doubt tender submissions and accompanying documents should be made through the Sell2Wales Portal. The tenders will be downloaded at our end, once the portal releases them after 17:00 on Monday. If you find that any additional information or documents (other than your tender which must be submitted thought the portal for security) are too large for the portal these can be e-mailed to Project Manager geraldineadelaney@gmail.com. If you are successful you will be contacted and your schedule of work should then be initially submitted to geraldineadelaney@gmail.com for our records and we will review it with our professional team.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.