Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Oracle E-Business Suite Support and Development
II.1.2) Main CPV code
72261000
II.1.3) Type of contract
Services
II.1.4) Short description
Swansea Council are looking to extend the current partnership agreement to support Oracle eBusiness Suite whilst simultaneously upgrading to Oracle Cloud for existing services including provision of support for the Cloud environment.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 700 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72212442
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Civic Centre, Swansea, SA1 3SN, UK
II.2.4) Description of the procurement
Swansea Council are looking to extend the current partnership agreement to support Oracle eBusiness Suite whilst simultaneously upgrading to Oracle Cloud for existing services including provision of support for the Cloud environment.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation:
The current supplier has 3 years plus experience with the Swansea environment and has the upgrade option built into the contract. Changing supplier at this stage will lead to disproportionate technical difficulties during the implementation phase of the upgrade project and will jeopardise the upgrade to Oracle Cloud.
Public Contracts Regulations 2015, Reg 32(5)(b). The negotiated procedure without prior publication may be used for additional deliveries by the original supplier which are intended as an extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance
Proposed Contract Term is 3 years. The decision to award is subject to the Council's internal approval process.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: CCS/15/005
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
10/05/2019
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Infosys Limited
10 Upper Bank Street
London
E14 5NP
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
2 700 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:90754)
VI.4) Procedures for review
VI.4.1) Review body
City & County of Swansea Legal, Democratic & Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
14/05/2019