CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Fire risk Assessments

2.2

Description of the goods or services required

This Invitation to Tender (ITT) has been issued by CCHA as a single stage procedure.

CCHA was established in 1996 and is a Registered Society with charitable status. We formed when Adamsdown Housing Association and Moor Housing Association merged. Between them, Adamsdown and Moors have been providing homes in Cardiff for over 35 years. We are a non-profit organisation that is registered and supervised by the Welsh Assembly Government.

Further information can be obtained from our Website:

https://www.ccha.org.uk/home/

2. TENDER BRIEF

We are seeking to issue a Contract for Fire Risk Assessments (FRAs) and auditing of corrective works to various properties situated in the Cardiff area.

The Contract awarded will be for a 3 year period.

The successful Supplier will be expected to adhere to CCHA’s code of conduct as well as all legislative requirements.

Prices submitted in the Priced Schedule(s) are to be fixed for the Contract term

A non-exhaustive list of the requirements can be found below:

Fire Risk Assessment

An established Fire Protection Company that can provide evidence of attainment of:

1. NSI Gold (or equally UKAS approved),

2. BAFE SP205 Part 1 – “Life Safety Fire Risk Assessments”, demonstrating conformity with ISO 9001.

3. Member of the Institute of Fire Engineers

CCHA intend to invest in a fire safety management system, it is therefore a requirement that all the data capture will be undertaken by a tablet and uploaded onto the management system, including all relevant licenses, permissions and skill sets of key staff to support.

All FRAs should (as a minimum):

• Be submitted in a standard recognised and agreed format

• Include proposed recommendations from findings

• Include identity, dates of assessor and validator must be declared on the assessment document

• Include up to one A4 side of general information and observations about the site

• Sample auditing of corrective works, including a review of Managing Partners’ FRAs

• CCHA will not accept restrictive caveats or limitations of specification to FRA’s types unless agreed in writing by CCHA’s H&S manager.

Training / Advice

In addition to carrying out the Fire Risk Assessments, CCHA may require ad hoc advice about Fire Safety issues and training. This element is to be priced on an hourly rate.

For example, advice may be sought on the following:

• Advise on New Build and Refurbishments

• Advise on Fire Safety Design for new build blocks of flats, designed by external consultants

• Advise on domestic sprinkler proposals, designed by external consultants

• Advise during construction/refurbishment projects

• Carry out an Annual Board training day

• As part of the community benefits the successful party to commit to 4 x tenant fire safety meetings

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=92667.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Approximately 157 FRA's (Types to be agreed)

Estimated value £22,000 PA.

3 Conditions for Participation

3.1

Minimum standards and qualification required

An established Fire Protection Company that can provide evidence of attainment of:

1. NSI Gold (or equally UKAS approved),

2. BAFE SP205 Part 1 – “Life Safety Fire Risk Assessments”, demonstrating conformity with ISO 9001.

3. Member of the Institute of Fire Engineers

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:92667)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

CCHA is committed to contributing to the social, economic and environmental well-being of the wider community. Consequently Community Benefits clauses will be a mandatory contract clause. Therefore, as a minimum requirement, Tenderers will have to agree that community benefits will become part of the contract, if a Tenderer does not agree to this, then the Tenderer will be rejected.

This means, as part of their tender response, Tenderers are asked to set out how they will deliver community benefits through the contract by completing Section 1B.

CCHA will be adopting the ‘non-core approach’ as part of this procurement process. This means the Community Benefits Plan will NOT be evaluated and scored as part of the tender process. However, contractual clauses will set out the specific targets for delivery, to be agreed within 60 days of commencement of the contract.

5.2

Additional Documentation

5.3

Publication date of this notice