Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Welsh Government
Commercial and Procurement ICT, Cathays Park
Cardiff
CF10 3NQ
UK
Contact person: ICT Procurement
Telephone: +44 3000257095
E-mail: ICTProcurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: https://gov.wales/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Library Subscription Service
Reference number: C232/2021/2022
II.1.2) Main CPV code
22113000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Customer requires Subscription Agent Services to provide:
* a centralised and fully managed service, dealing with all day-to-day administration of managing Publications & Subscriptions;
* visibility and control in these Publications & Subscriptions;
* control of costs and maximise savings and efficiencies;
* consolidation and reduction of Supplier invoices and payments;
* access to meaningful MI Reporting for the spend, usage and resources;
* 24hr response to queries with updates on progress;
* A dedicated account manager;
* A System to manage subscriptions, retrieve MI, monitor claims 24/7 access;
* ability to invoice different business areas separately; and
* all current print and electronic subscriptions.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22113000
48160000
79995000
92500000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
The Welsh Government Library Services primarily operates from the Cathays Park Office, Cardiff CF10 3NQ. However, the Welsh Government has offices throughout Wales.
II.2.4) Description of the procurement
This is an Open procurement aimed at appointing a single supplier to provide management of the Welsh Government Library Services subscriptions for periodicals and journals, and including the purchase of books.
The successful supplier will be required to manage the current subscriptions, as well as meeting future requirements.
The supplier is required to submit a Mark-up on the price of purchasing publications, covering the cost of providing the services detailed in the specification. For avoidance of doubt the estimated value includes the price of the publications, together with the service costs.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The tender process will be conducted using the eTenderWales portal: https://etenderwales.bravosolution.co.uk/web/login.shtml.
eTenderWales is free for suppliers.
Once registered you will be able to locate the tender under reference: itt_92279 (Welsh Government Library Subscription Management Service).
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-002258
Section V: Award of contract
Contract No: C232/2021/2022
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2022
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Prenax
Barrington House, Watercombe Park, Lynx Trading Estate
Yeovil
BA202HL
UK
NUTS: UKK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:121266)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/05/2022