Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Sophie Stacey
Telephone: +44 1443848568
E-mail: sophie.stacey2@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Storage and Distribution of Public Health Information Resources
Reference number: PHW-OJEU-41509
II.1.2) Main CPV code
63121100
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will receive stocks of finished resources from printers and other organisations, store them in a safe location efficient for distribution across Wales, receive orders for resources from professionals and others across Wales via Public Health Wales, accurately process them for shipping, and arrange the timely dispatch and be accountable for delivery to a wide range of sites across Wales.
The supplier will be required to manage stock levels efficiently, including identifying optimum levels for each type of stock to minimise storage costs whilst maintaining customer responsiveness, and providing regular, accurate stock reports.
The supplier will also be required to demonstrate environmental sustainability at all times, including in relation to distribution methods and the disposal of obsolete resources.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
63121100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Public Health Wales are seeking a single supplier specialising in warehousing, distribution and fulfilment to manage the on-going storage and distribution of a wide range of public health information resources to professionals across Wales. The key contract outcome being sought is that customers who order health information resources from PHW will have their orders fulfilled accurately and efficiently by the supplier in line with agreed key performance indicators (KPIs).
Interested suppliers are invited to tender for a three year contract, commencing in September 2019, with an option to extend annually for a further 2 years. The estimated annual contract value is 65,000 GBP, which is inclusive of all storage and fulfilment activities, however this could vary depending on a range of factors.
In total there are an estimated 1,450 orders annually, made up of 1,050,000 individual items (or units) such as guides, leaflets, booklets, posters and other resources. Each order has an average of 720 units, but order size can vary from 1 to 100,000 units. There are also currently over 80 product lines (types of resources). Around 75% of total orders include up to 4 product lines, however there were a small number of orders last year with over 20 product lines.
This invitation to tender document provides suppliers with the information needed to enable them to bid for this Tender for Storage and Distribution of Public Health Information Resources.
II.2.5) Award criteria
Quality criterion: As per procurement documents
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 066-154559
Section V: Award of contract
Contract No: PHW-OJEU-41509
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section VI: Complementary information
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the PQQ and ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed PQQ's and ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Public Health Wales NHS Trust
NOTE: The authority is using eTenderwales to carry out this procurement process.
To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=72210
(WA Ref:131300)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848568
E-mail: sophie.stacey2@wales.nhs.uk
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of Public Health Wales NHS Trust will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful.
Should additional information be required it should be requested of the addressee in section I.1.
Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
VI.5) Date of dispatch of this notice
04/05/2023