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Cymraeg

UK5

Electronic Clocking-In System PoC

  • First published: 12 May 2025
  • Last modified: 12 May 2025
  • Version: 1

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To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-0510d6
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
12 May 2025
Deadline date:
-
Notice type:
UK5
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

As part of the CEF Service Board’s ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper-based process. This initiative will commence in the Patient Catering department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division.

The Allocate system integrates directly with HealthRoster, streamlining rostering, sickness and annual leave management for admin teams, supervisors, and management teams. This seamless link will reduce administrative burdens, improve payroll accuracy and ensure real-time visibility of workforce data. By automating attendance tracking and ‘clocking in’, the system enhances workforce efficiency, reduces errors, and provides valuable insights to support operational planning. This is a significant step forward in modernising our workforce management processes, ensuring greater accuracy and efficiency across the division.

Full notice text

Scope

Procurement reference

CAV VEA (25-26) 17

Procurement description

As part of the CEF Service Board’s ongoing service modernisation efforts, the Senior team have been looking into introducing an electronic clocking-in system to replace the existing paper-based process. This initiative will commence in the Patient Catering department at Llandough hospital, with plans for a wider rollout across the Estates and Facilities Service Division.

The Allocate system integrates directly with HealthRoster, streamlining rostering, sickness and annual leave management for admin teams, supervisors, and management teams. This seamless link will reduce administrative burdens, improve payroll accuracy and ensure real-time visibility of workforce data. By automating attendance tracking and ‘clocking in’, the system enhances workforce efficiency, reduces errors, and provides valuable insights to support operational planning. This is a significant step forward in modernising our workforce management processes, ensuring greater accuracy and efficiency across the division.

Contracting authority

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Identification register:

  • GB-PPON

Address 1: 4-5 Charnwood Court,

Town/City: Cardiff

Postcode: CF14 3UZ

Country: United Kingdom

Website: http://nwssp.nhs.wales/ourservices/procurement-services/

Public Procurement Organisation Number: PXWV-6492-CGMN

Contact name: Illiass Dadda

Email: illiass.dadda@wales.nhs.uk

Telephone: +44 29 2150 1382

Organisation type: Public authority - central government

Devolved regulations that apply: Wales

Supplier

Allocate Software Limited

Identification register:

  • GB-PPON

Address 1: 2nd Floor 1 Church Road

Town/City: Richmond

Postcode: TW9 2QE

Country: United Kingdom

Public Procurement Organisation Number: PMDT-3379-BBLR

Email: Claire.Ackerman@rldatix.com

Type:

  • SME

Procedure

Procedure type

Below threshold - without competition

Lots

Divided into 1 lots

Lot number: 1 Status: Complete

Sustainability

Small and medium-sized enterprises (SME)

Contract

Electronic Clocking-In System

ID: 1

Status: Pending

Related lots

1

Date the contract will be signed (estimated)

22 May 2025, 23:59PM

Value

33014.00 GBP Excluding VAT

39616.80 GBP Including VAT

Main category

Services

CPV classifications

  • 72000000 - IT services: consulting, software development, Internet and support

Delivery regions

  • UKL22 - Cardiff and Vale of Glamorgan

Is the total value above threshold?

Below threshold

Contract dates (estimated)

23 May 2025, 00:00AM to 23 May 2026, 23:59PM

Suppliers

  • GB-PPON-PMDT-3379-BBLR

Coding

Commodity categories

ID Title Parent category
There are no commodity categories for this notice.

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
12 May 2025
Deadline date:
Notice type:
UK5
Version:
1
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Publication date:
11 June 2026
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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