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Cymraeg

UK6

Purchase of a Schools Management Information System

  • First published: 01 May 2026
  • Last modified: 01 May 2026
  • Version: 1

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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-059498
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
01 May 2026
Deadline date:
-
Notice type:
UK6
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Caerphilly CBC (“the Council”) are purchasing a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards.  The solution must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs).  The desired solution should streamline administrative processes, enhance data management, and improve overall operational efficiency.  It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform.  This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.

Full notice text

Scope

Procurement reference

CCBC/PS2931/25/JT

Procurement description

Caerphilly CBC (“the Council”) are purchasing a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards.  The solution must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs).  The desired solution should streamline administrative processes, enhance data management, and improve overall operational efficiency.  It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform.  This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.

Contracting authority

Caerphilly County Borough Council

Identification register:

  • GB-PPON

Address 1: Penallta House, Tredomen Park

Town/City: Hengoed

Postcode: CF82 7PG

Country: United Kingdom

Website: www.caerphilly.gov.uk

Public Procurement Organisation Number: PWHP-2369-JPYL

Contact name: Jessica Thomas

Email: thomaj11@caerphilly.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Supplier

ARBOR EDUCATION PARTNERS GROUP LTD

Identification register:

  • GB-COH

Address 1: Fora - Great Eastern Street, 4th Floor, 21-33 Great Eastern Street

Town/City: London

Postcode: EC2A 3EJ

Country: United Kingdom

Companies House: GB-COH-09678031

Email: bids@arbor-education.com

Type:

  • Large

Procedure

Procedure type

Competitive flexible procedure

Contract

Purchase of a Schools Management Information System

ID: 1

Status: Pending

Related lots

1

Date the contract will be signed (estimated)

18 May 2026, 23:59PM

Can this contract be extended?: Yes

Value

1400000.00 GBP Excluding VAT

1680000.00 GBP Including VAT

Main category

Services

CPV classifications

  • 31711310 - System for recording attendance
  • 72222300 - Information technology services
  • 72267100 - Maintenance of information technology software
  • 72000000 - IT services: consulting, software development, Internet and support

Delivery regions

  • UKL16 - Gwent Valleys

Is the total value above threshold?

Above threshold

Contract dates (estimated)

01 April 2027, 00:00AM to 31 March 2032, 23:59PM

Extension end date (if all the extensions are used): 31 March 2037

Suppliers

  • GB-PPON-PXPL-8349-GQXG

Coding

Commodity categories

ID Title Parent category
72222300 Information technology services Information systems or technology strategic review and planning services
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
72267100 Maintenance of information technology software Software maintenance and repair services
31711310 System for recording attendance Electronic supplies

Delivery locations

ID Description
1000 WALES

Document family

Notice details
Publication date:
07 October 2025
Deadline date:
Notice type:
UK1
Version:
1
Authority name:
Caerphilly County Borough Council
Publication date:
05 September 2025
Deadline date:
19 September 2025 23:59
Notice type:
UK2
Version:
1
Authority name:
Caerphilly County Borough Council
Publication date:
12 December 2025
Deadline date:
21 January 2026 12:00
Notice type:
UK4
Version:
1
Authority name:
Caerphilly County Borough Council
Publication date:
01 May 2026
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
Caerphilly County Borough Council
Publication date:
29 June 2026
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details
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