Scope
Procurement description
Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services for Property, legal liability and other general (non-life) insurable risks.
The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident and employment practices liability. This list is to be decided at the sole discretion of Wales & West Housing Association Limited.
Suppliers will be required to have the financial ability to deliver the programme, including Insurers with a minimum rating of ‘A-’ from standard and poor, 'A-' from AM Best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In the case of any rating less than A-, the contracting authority will evaluate and accept the nominated insurer(s) at its sole discretion, subject to disclosure and acceptance prior to the ITT bid deadline of the bidder’s market security committee’s latest report, including written recommendation from the bidder’s market security committee.
Suppliers will be assessed but not limited to the following high level criterion:
- The ability to provide the Contracting Authority with a choice of suitable insurers and/or suitable cover options
- A skilled and competent service team, being Client Relationship Management, Insurance Claims management, Insurance Broking / underwriting and insurable risk managers
- The delivery of quality service to the Contracting Authority and our clients, including that provided to us by any third-party contractor employed by you or by the Insurer(s) you propose
Total value (estimated, excluding VAT)
6780000.00 GBP to 6780000.00GBP
Contract dates (estimated)
01 January 2027, 00:00AM to 31 December 2029, 23:59PM
Extension end date (if all the extensions are used): 31 December 2031
Lots
Divided into 6 lots
Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Wales & West Housing Association Limited
Lot number: 1
Description
A programme of General (non-life) insurance and related services for Wales & West Housing Association Limited. The programme will require Insurance and related services for risks that may include but not be limited to: Property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime, employment practices liability. This list is to be decided at the sole discretion of Wales & West Housing Association Limited
CPV classifications
- 66000000 - Financial and insurance services
Lot value (estimated)
5250000.00 GBP Excluding VAT
5250000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2029, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Maximum number of lots a supplier can be awarded
5
Description of how multiple lots may be awarded
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Award criteria
Type: price
Name
High Level Weighting - Price
Weighting: 40.00
Weighting type: percentageExact
Type: quality
Name
High Level Weighting - Quality
Weighting: 60.00
Weighting type: percentageExact
Insurance and related services associated with Motor Fleet for Wales & West Housing Association Limited
Lot number: 2
Description
Wales & West Housing Association Limited are looking to appoint one provider to deliver their Insurance and related services for Motor Fleet cover.
CPV classifications
- 66514110 - Motor vehicle insurance services
- 66516100 - Motor vehicle liability insurance services
Lot value (estimated)
1100000.00 GBP Excluding VAT
1100000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2029, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Maximum number of lots a supplier can be awarded
5
Description of how multiple lots may be awarded
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Award criteria
Weighting description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.
Type: price
Name
High Level Weighting - Price
Description
40%
Type: quality
Name
High Level Weighting - Quality
Description
60%
Insurance and related services associated with Engineering Insurance and Inspections for Wales & West Housing Association Limited
Lot number: 3
Description
Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Engineering Insurance and Inspections cover.
CPV classifications
- 71000000 - Architectural, construction, engineering and inspection services
- 66000000 - Financial and insurance services
Lot value (estimated)
125000.00 GBP Excluding VAT
150000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2029, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Maximum number of lots a supplier can be awarded
5
Description of how multiple lots may be awarded
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Award criteria
Weighting description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.
Type: price
Name
High Level Weighting - Price
Description
40%
Type: quality
Name
High Level Weighting - Quality
Description
60%
Insurance and related services associated with Cyber Risk for Wales & West Housing Association Limited
Lot number: 4
Description
Wales & West Housing Association Limited are looking to appoint one provider to deliver their Insurance and related services for Cyber Risk cover.
CPV classifications
- 66000000 - Financial and insurance services
Lot value (estimated)
125000.00 GBP Excluding VAT
125000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2029, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Maximum number of lots a supplier can be awarded
5
Description of how multiple lots may be awarded
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Award criteria
Weighting description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.
Type: price
Name
High Level Weighting - Price
Description
40%
Type: quality
Name
High Level Weighting - Quality
Description
60%
Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) for Wales & West Housing Association Limited
Lot number: 5
Description
Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Pool Re) cover.
CPV classifications
- 66000000 - Financial and insurance services
Lot value (estimated)
90000.00 GBP Excluding VAT
90000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2029, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Only one of Lots 5 or 6 will be awarded. The lot value is duplicated for lots 5 and 6.
Maximum number of lots a supplier can be awarded
5
Description of how multiple lots may be awarded
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Award criteria
Weighting description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.
Type: price
Name
High Level Weighting - Price
Description
40%
Type: quality
Name
High Level Weighting - Quality
Description
60%
Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) for Wales & West Housing Association Limited
Lot number: 6
Description
Wales & West Housing Association Limited are looking to appoint one or more providers to deliver their Insurance and related services associated with Terrorism and/or Political Violence (Non Pool Re) cover.
CPV classifications
- 66000000 - Financial and insurance services
Lot value (estimated)
90000.00 GBP Excluding VAT
90000.00 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 January 2027, 00:00AM
Contract end date (estimated)
31 December 2029, 23:59PM
Extension end date (estimated)
31 December 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
Wales & West Housing Association Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Only one of Lots 5 or 6 will be awarded. The lot value for lots 5 and 6 has been duplicated.
Maximum number of lots a supplier can be awarded
5
Description of how multiple lots may be awarded
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-6 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Award criteria
Weighting description
The high level weightings apportioned to this procurement consists of 40% Cost / 60% Quality.
Type: price
Name
High Level Weighting - Price
Description
40%
Type: quality
Name
High Level Weighting - Quality
Description
60%