CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

School Grounds Maintenance Contract

2.2

Description of the goods or services required

To provide an efficient and timely grounds maintenance service thus ensuring that curriculum use areas are safe and fit for purpose and that other public areas are kept tidy and reflect well on the school.

Tenders are invited to tender a price for providing grounds maintenance on a 3 years plus 2 years arrangement. Contractors will be expected to hold the price submitted in the tender for the minimum term contract (i.e. 3 years).

The proposed contract details are:

Commencement Date: 1 April 2017

Expiration Date: 31 March 2020

Extension Option 31 March 2022

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=57850.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

grounds2017

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Sportsfield Mowing every 6-10 days, approx 36 p.a.

Mowing cut at 15mm in summer, 30mm in Autumn and Winter

Spray sportsfield for weeds

Lawns, surrounds, entrance, Mow every 7-14 days, 30 pa approx

stream Collect and dispose of fallen leaves/rubbish as appropriate

Line Markings Every 7-10 days after initial wash out. No herbicide in paint

Winter/Spring -

1 Football pitch full size

1 Football pitch 3/4 size

1 Rugby pitch

Summer

1 x 400 mtr Athletics track including all relay boxes, 1500 mtr start, 8 lane 100mtr, 200 mtr

Javelin

Discuss

Shot

2 x Rounders

2 x Volley Ball

2 x Cricket Boundary

Cricket Pitch For season scrub/brush artificial pitch to remove algae/moss and mark in white

Mow square and outfield weekly as well as mainfield during summer. Mark both senior and junior boundary.

All tarmac surfaces Weed control x 3, include Town Library

Sand Pits Supply 1 ton Sports sand for jump pit

Prepare take off boards

Football and Rugby posts Put up and take down at start at end of seasons as directed by sports staff and paint where necessary

Goal mouths/penalty spots/other spots Reseed 4 goalmouths and any other sports at end of season where necessary

Pitches Vertidrain pitches

Shrub areas Prune x 2

Entrance hedge Trim x 3

Library hedges Trim x 3

Border hedges Flail x 2

Artifical Pitch Markings Overmark courts as directed

Mole catching As necessary

Trees Any minor tree surgery as and when required

From 2nd Year of Contract (April 2018)

Astroturf Maintenance Brushing 2 x month approx 30 pa

Sanding where appropriate

3G Maintenance Brushing 2 x month approx 30 pa

Contanimation Removal Removal leafs and other organic matter as and when required

(WA Ref:57850)

5.2

Additional Documentation

5.3

Publication date of this notice