Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Pobl Group
Ty Gwalia, 7-13 The Kingsway
Swansea
SA1 5JN
UK
Telephone: +44 1792460609
E-mail: wayne.thomas@poblgroup.co.uk
NUTS: UKL18
Internet address(es)
Main address: www.poblgroup.co.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0512
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Services
Reference number: BM-P109
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Tenders are invited for the provision of Grounds Maintenance Services that includes but is not limited to the following works that are mainly in the South West Wales area (inc. County Borough areas of Swansea, Carmarthen, Neath-Port Talbot).
The regular maintenance of lawn and grass areas; hedges and planted areas.
The design, planting, establishment and maintenance of bedding schemes.
The planting of new and replacement shrubs, hedges and bulbs etc.
Routine maintenance tasks such as leaf clearance, litter picking, weeding, blowing paths and pruning.
The design of landscape features.
Over the course of the arrangement the area of delivery may be set to fluctuate due to business growth, actual requirements etc.
This contract is not divided into lots.
TUPE will be applicable to this contract
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL18
UKL17
UKL14
UKL22
II.2.4) Description of the procurement
Tenders are invited for the provision of Grounds Maintenance Services that includes but is not limited to the following works that are mainly in the South West Wales area (inc. County Borough areas of Swansea, Carmarthen, Neath-Port Talbot).
The regular maintenance of lawn and grass areas; hedges and planted areas.
The design, planting, establishment and maintenance of bedding schemes.
The planting of new and replacement shrubs, hedges and bulbs etc.
Routine maintenance tasks such as leaf clearance, litter picking, weeding, blowing paths and pruning.
The design of landscape features.
Over the course of the arrangement the area of delivery may be set to fluctuate due to business growth, actual requirements etc.
This contract is not divided into lots.
TUPE will be applicable to this contract
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for up to a further 2 x 12 mth periods
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract for up to a further 2 x 12 mth periods
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/12/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/12/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Notices for retendering will be issued approx. 6 mths prior to the contract end date.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note the date for bidders to access the e-tender system and access tender documentation on the e-tender system (www.etenderwales.bravosolution.co.uk) expires 12 noon on 05 Dec 2017. Bidders will not be able to access documentation after this time.
The date for clarifications ends 12 noon on the 06 Dec 2017 and shall be via the e-tender system. Any clarification queries will not be responded to after this time.
The closing date for tenders to be returned will be no later than 12 noon on 08 Dec 2017 via the etender system (www.etenderwales.bravosolution.co.uk).
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=71582
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
1.1 The contractor shall implement in full its Community Benefits Plan submitted for this agreement within the agreed timescales subject to the availability of any persons whom it intends to employ in accordance with the Community Benefits Plan.
1.2 The contractor shall not cause any current employee of the contractor or any current employee of any of its sub-contractors (of any tier) to become unemployed as a result of implementing the Community Benefits Plan.
1.3 The contractor shall keep the Community Benefits Plan under review throughout the contract and modify it as appropriate in order to achieve the community benefits described in the Community Benefits Plan. Proposed modifications of the Community Benefits Plan shall be discussed with the Group and are subject to the Group’s approval. The Group will consider reasonable requests for modifications in light of current circumstances and the commitments set out in the Community Benefits Plan but reserves the right to reject any proposed modifications which it regards as unreasonable.
1.4 The contractor shall advertise any sub-contracts which arise as a result of the contract on www.sell2wales.co.uk
1.5 The contractor shall pay sub-contractors within 30 days of receipt of a valid invoice save that the contractor may withhold or delay payment where it has reasonable grounds to do so and must communicate those grounds to the sub-contractor within 10 days of receipt of the disputed invoice.
(WA Ref:71582)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Pobl Group
Ty Gwalia, 7-13 The Kingsway
Swansea
SA1 5JN
UK
Telephone: +44 1792460609
VI.5) Date of dispatch of this notice
01/11/2017