Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Pennaf Ltd
72 Ffordd William Morgan, St Asaph Business Park, Denbighshire
St Asaph
LL17 OJD
UK
Contact person: John Lowery
Telephone: +44 1745536836
E-mail: john.lowery@pennaf.co.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.pennafgroup.co.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21673
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://sell2wales.gov.wales
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Other: Housing Association
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Legal Services
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
Housing Association legal services to cover
General Legal, Contractual and Procurement
Conveyancing and Property Related
Employment
Finance Management and Governance
Nursing Care / Care / Tenancy & Housing Advice (inc. Leasehold)
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 5 lots
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Legal Services - General, Contracual, Development, Procurement
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKL23
UKL13
UKL11
UKL24
Main site or place of performance:
72 Ffordd William Morgan
St Asaph Buisness Park
St Asaph
LL17 0JD
II.2.4) Description of the procurement
Legal Services for Housing Association covering:
General Legal, Contractual & Procurement
In particular but not exclusively, experience in
a) Economic, political and regulatory context in Wales
b) Development
c) Social Housing Grant
d) Framework agreements
e) Procurement (OJEU)
f) Service Contracts
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Tender is for 4 years plus up to 3 years extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Provision of Legal Services - Conveyancing and Property Related
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKL11
UKL13
UKL23
UKL24
Main site or place of performance:
72 FFordd William Morgan
St Asaph Business Park
St Asaph
LL17 0JD
II.2.4) Description of the procurement
Legal Services relating to Conveyancing and Property Related
In particular but not exclusively, experience in
a) Acquisition, disposal and asset management
b) Property Rationalisation
c) Commercial Leases
d) Multi agency agreements and commercial contracts.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
4 years plus 3 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Provision of Legal Services - Employment Related
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKL11
UKL13
UKL23
UKL24
Main site or place of performance:
72 Ffordd William Morgan
St Asaph Business Park
St Asaph
LL17 0JD
II.2.4) Description of the procurement
Provision of legal services regarding Employment
In particular but not exclusively,experience in
a) Schedule 1 issues
b) Complex ER cases
c) TUPE
d) Restructure
e) Tribunals
f) Pension Advice
g) GDPR
h) Health and Safety
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
4 years plus 3 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Provision of Legal Services - Governance and Treasury
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKL11
UKL13
UKL23
UKL24
Main site or place of performance:
72 Ffordd William Morgan
St Asaph Business Park
St Asaph
Ll17 0JD
II.2.4) Description of the procurement
Provision of Legal Services relating to Governance and Treasury
In particular but not exclusively, experience in
a) Section 9 consents
b) Searches
c) Liaison with lenders and their solicitors
d) Banking and Finance
e) Business Opportunities
f) Group Structures
g) Governance (including Money Laundering, Consumer Credit Licencing etc)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
4 years plus 3 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Provision of Legal Services - Housing Management and Support
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKL11
UKL13
UKL23
UKL24
Main site or place of performance:
72 Ffordd William Morgan
St Asaph Business Park
St Asaph
LL17 0JD
II.2.4) Description of the procurement
Provision of legal services - Housing Management and Support
In particular but not exclusively, experience in
a) Tenancy enforcement
b) Service Charges
c) Landlord and Tenant Advice
d) Leasehold Advice
e) Possession hearings
f) Arrears and debt collection
g) Recovery from deceased estates
h) Specialist care advice including issues around Extra Care, Nursing / Residential / EMI Care, POVA, CSSIW, CRB etc
i) Supporting People
j) Anti-Social Behaviour advice
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
4 years plus 3 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The economic operator may be requested to provide a certificate from the Registrar of Companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the legal services profession in the UK under a given business name.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
- Value-for-Money
- Skills and expertise in the areas covered under the various Lots
- Significant housing association experience
- Knowledge of the Welsh context
- High standards of client care with good ongoing communication and mechanisms for timely and responsive delivery
- The range of services provided and cross team working
- A positive approach to equalities and diversity, including Welsh language
- Proactive approach to keeping the Group informed of relevant issues affecting it.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Under Legal Services Act 2007 all legal services have to be registered under Legal Services Board
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/03/2018
IV.2.7) Conditions for opening of tenders
Date:
11/01/2018
Local time: 14:00
Place:
72 Ffordd William Morgan
St Asaph Business Park
St Asaph
LL17 0JD
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=73528.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits in a procurement context is about ensuring that wider social and economic issues are considered when tendering contracts, to maximise the investment as widely as possible. PHG is committed to delivering community benefits in its procurement through its sourcing activity.
Community Benefits will be a non-core requirement and will not form part of the evaluation criteria.
(WA Ref:73528)
VI.4) Procedures for review
VI.4.1) Review body
Pennaf Ltd
72 Ffordd William Morgan, St Asaph Business Park, Denbighshire
St Asaph
LL17 OJD
UK
Telephone: +44 3003437272
E-mail: john.lowery@pennaf.co.uk
Fax: +44 1745538392
Internet address(es)
URL: http://www.pennafgroup.co.uk
VI.5) Date of dispatch of this notice
24/11/2017