Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: aleksandra.zebrowska@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.proactisplaza.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.proactisplaza.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Families First Services
Reference number: ERFX1004069
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Cardiff Council currently receives a Welsh Government grant for the Families First programme to provide early intervention and prevention services for families.
Welsh Government published the final guidance for the new Families First programme in April 2017. This formed the direction of travel for the Families First programme. This confirmed that the four main elements of provision would be:
- Continuation of Team Around the Family (TAF) model of working
- Continuation of the Disability Focus, which provides support to families with needs related to their child’s disabilities (this element continues to be ring-fenced)
- A clearer focus on support for parenting.
- A clearer focus on support for young people.
The Council is looking to establish a range of services that aligns with these four main elements and has considered opportunities to link services into those already in existence and to develop clearer systems for early help through service redesign
II.1.5) Estimated total value
Value excluding VAT:
2 980 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
II.2) Description
Lot No: 1
II.2.1) Title
Families First Services Families First Lot 1 - Early Years Volunteer Support Service
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312300
85312330
85323000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Lot 1 – Early Years Volunteer Support Service. To complement the in house delivery of parenting services, the Council wishes to procure a volunteer based family support service with an estimated contract value of 140,000 GDP per annum. The Early Years Volunteer Support Service will offer home based support, delivered by volunteers to families with very young children.
II.2.5) Award criteria
Criteria below:
Quality criterion: Qualiy
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
3 years (with option to extend by one period of 12 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is looking to award four separate contracts for delivery of the lots of service provision as detailed below. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
Lot No: 2
II.2.1) Title
Families First Lot 2 - Healthy Relationships Service
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312300
85312330
85323000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Lot 2 – Healthy Relationships Service. The Council wishes to procure a contract for additional specialised support for healthy relationships and sexual health, inclusive of preventative Child Sexual Exploitation work. This service will build upon successful work carried out within the first phase of Families First, working with professionals in up-skilling them to deal with sexual health related issues as well as offering support to young people on both a 1-1 and group work basis. The estimated contract value is 95,000 GBP per annum.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
3 years (with option to extend by one period of 12 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is looking to award four separate contracts for delivery of the lots of service provision as detailed below. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
Lot No: 3
II.2.1) Title
Families First Lot 3 - Youth Information Service
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312300
85312330
85323000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Lot 3 – Youth Information Service. In line with recommendations from youth engagement, communication has been identified as a key area for young people in relation to Families First. Sustaining a web based information service, and building a social media presence is intended to improve the quality and availability of information for young people linked to Families First. The estimated value of this contract is 40,000 GBP per annum.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
3 years (with option to extend by one period of 12 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is looking to award four separate contracts for delivery of the lots of service provision as detailed below. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
Lot No: 4
II.2.1) Title
Families First Lot 4 - Family Wellbeing Service
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312300
85312330
85323000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Lot 4 – Family Wellbeing Service. Low level mental health needs, including of parents and carers, have been identified through stakeholder engagement as a gap in existing service provision. The Family Wellbeing Service will build upon services offered under the first phase of Families First, offering evidence based interventions for those with low level mental and emotional health related issues. The estimated value of this contract is 470,000 GBP per annum.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
3 years (with option to extend by one period of 12 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is looking to award four separate contracts for delivery of the lots of service provision as detailed below. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Council is undertaking a tender process akin to the Open Procedure. A pre-qualification questionnaire (PQQ) will be used to shortlist providers that meet the Council’s minimum criteria for the contract to identify organisations whose tender submissions will be evaluated.
The Council will evaluate the organisations' ability to meet minimum selected criteria, such as but not limited to, insurance levels, economic and financial standing, capacity and capability and past experience.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Council is looking to award four separate contracts for delivery of the lots of service provision. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/01/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Council’s view is that TUPE is likely to apply to the award of the new contracts. However, TUPE is a matter for the incoming and outgoing contractors and bidders should seek their own independent legal advice with regards to any TUPE queries they may have.
Bidders should note that the closing date for submissions is 12:00:00 (noon) 22nd January 2018. A threshold pass mark of 50% will be applied at the PQQ stage. Only provider organisations who achieve a mark of 50% or more will have their submissions evaluated at the ITT stage (Award Stage). Organisations that fail mandatory pass / fail questions will be deemed non-compliant and their submission will not be considered any further.
The proposed commencement date of the contracts is 1st April 2018. The proposed term of the contract is for a fixed term of 3 years with the option to extend on for a further period of 12 months provided that the contract does not extend beyond 31 March 2022.
To express an interest and download the tender documents for this opportunity please go to the Council's e-tendering website https://supplierlive.proactisp2p.com/Account/Login. If you are not already registered, please complete the free registration process ensuring that you select The City of Cardiff Council as a Customer, and the Common Procurement Vocabulary (CPV) codes:
85000000 – Health and Social Work Services
85300000 – Social Work and related Services
85310000 – Social Work Services
85312300 – Guidance and counselling services
85312330 – Family Planning Services
85323000 – Community Health Services
85311300 – Welfare Services for children and young people
Once you have registered please go to the opportunity ERFX1004069 to express an interest. You will then be able to download the tender documentation. Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.
Please note that the Services are listed under Schedule 3 of the Public Contracts Regulations 2015 (Regulation 5 (1)(d) and 74) Social and Other Specific Services) and accordingly are subject to the so called Light Touch Regime (Regulations 74-77) This procurement will use a tender process akin to the Open Procedure under Public Contracts Regulations 2015 (as amended) and accordingly the Council cannot enter into any negotiations on the Tender or Contract.
Please note that this OJEU Notice and the commencement of the procurement process is subject to the satisfactory completion of the Council’s call in period. It is anticipated that this will expire on the 6th December 2017. Should the decision be called in then the Council reserves its right to not award any or part of this contract and to abandon this procurement and will not be liable for any costs incurred.
Any contract award will be conditional on the Contract being approved in accordance with the Council’s internal procedures and the Council being generally able to proceed and will allow a standstill period of a minimum of 10 calendar days to elapse before sending confirmation of contract award to the successful Tenderers.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
Bidders are free to bid for one, some or all of the four Lots (contracts).
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=73352.
(WA Ref:73352)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
Internet address(es)
URL: www.cardiff.gov.uk
VI.5) Date of dispatch of this notice
27/11/2017